Service Body Beds w/Installation

The West Virginia Department of Administration Purchasing Division, specifically the West Virginia Division of Highways (WVDOH), is seeking competitive bids for a Reading Classic II Service Body with installation for use in Taylor County. The procurement is structured as an open-end contract for a steel service body with precise technical specifications, including dimensions of 108 inches long, 91.5 inches wide, and 40 inches high. The service body must feature a galvanized steel load floor, double-panel door construction, multiple compartments, a mechanics vise, LED lighting, trailer hitch, and a fully powder-coated white exterior and interior. Key procurement dates include a mandatory pre-bid meeting on August 19, 2025, at 10:00 am at the WVDOH Equipment Division in Buckhannon, WV, with technical questions due by August 25, 2025, at 10:00 am. The bid submission deadline is August 25, 2025, by 10:00 am, with the bid opening scheduled for September 3, 2025, at 1:30 pm in Charleston, WV. Evaluation criteria will focus on the lowest overall total cost, with vendors required to complete pricing pages and estimate quantity and unit price. Delivery is specified as within 240 working days after order receipt, with a completed pilot model required for inspection within 90 working days.

The solicitation includes provisions for vendor preferences, particularly for small, women-owned, or minority-owned businesses, and offers reciprocal preferences for non-resident vendors. Vendors must register with the West Virginia Purchasing Division and may be subject to a $125 registration fee. Insurance requirements are stringent, mandating Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence. The contract is structured as a one-year term contract with potential renewal upon mutual written consent. While no specific budget range is explicitly stated, the procurement requires vendors to provide quarterly reports detailing purchased items, quantities, and total dollar values. Vendors must also offer the manufacturer's standard warranty and service policy with the unit. The contract includes additional compliance requirements such as preferences for domestic steel and aluminum products, background check restrictions, and anti-boycott provisions. Vendors will be required to maintain proper licensing, provide required documentation, and adhere to strict conflict of interest and confidentiality guidelines.