CRFQ DOT2600000009 Inst to Vendors.pdf

This document is an Instructions to Vendors Solicitation from the West Virginia Department of Administration, Purchasing Division for a bid (Solicitation No. CRFQ 0803 DOT26000009). A mandatory pre-bid meeting is scheduled for August 19, 2025, at 10:00 am at the WVDOH Equipment Division in Buckhannon, WV. The bid submission deadline is August 25, 2025, by 10:00 am, with the bid opening set for September 3, 2025, at 1:30 pm at the Department of Administration, Purchasing Division in Charleston, WV.

Vendors must submit bids electronically through wvOASIS or by paper/fax/courier, with specific requirements for bid formatting and submission. The solicitation includes provisions for alternate models, vendor preferences (including small, women-owned, or minority-owned businesses), and reciprocal preferences for non-resident vendors. Vendors must register with the West Virginia Purchasing Division and may be subject to a $125 registration fee. The document outlines strict communication limitations, electronic file access restrictions, and the state's right to waive minor irregularities or reject bids based on vendor responsibility and performance capabilities.