Seneca Park Tennis Courts Renovations

Louisville Metro Parks and Recreation is soliciting sealed proposals through a competitive negotiation process for the renovation of existing tennis courts at Seneca Park located at 3151 Pee Wee Reese Road in Louisville, Kentucky. The procurement encompasses asphalt milling and resurfacing, installation of acrylic sport court surfaces for both tennis and pickleball use, replacement of vinyl-coated chain link fencing, concrete sidewalk and pad construction, and comprehensive erosion prevention and sediment control measures across a 1.41-acre project site within the 63.68-acre park. Successful bidders must demonstrate relevant experience with similar sports court construction projects completed within the last three years, provide three detailed reference projects with supporting photographs and client contact information, and identify key project personnel including specialists for asphalt paving, court installation, and fencing work, with all designated technicians requiring notarized certification of qualifications. Proposals will be evaluated on a weighted scoring system allocating 40 points for experience, qualifications, and references, and 60 points for base bid pricing, with the highest-scoring proposal recommended for award rather than lowest price alone. Bidders must submit sealed proposals through the Bonfire portal (https://louisvilleky.bonfirehub.com/portal) by 3:00 p.m. EST on March 10, 2026, with a mandatory pre-bid meeting scheduled for Wednesday, February 25, 2026, at 2:00 p.m. at the project site; the question period runs from February 18, 2026, at 8:00 a.m. EST through March 3, 2026, at 3:00 p.m. EST. All contractors must carry Commercial General Liability insurance with minimum limits of $1,000,000 combined single limit and $2,000,000 aggregate, Workers' Compensation at statutory limits, and Automobile Liability coverage, and must submit a bid bond of not less than 5% of the base bid plus performance and payment bonds equal to 100% of the contract price for this project exceeding $100,000.

The procurement includes mandatory participation goals requiring good faith efforts to subcontract work with certified minority-owned businesses (15% minimum), female-owned businesses (5% minimum), and historically disadvantaged businesses (0.5% minimum), with detailed documentation required through completed Good Faith Efforts forms submitted on the Bonfire platform. Bidders may qualify for multiple preference considerations: a 5% price reduction or 5 points for local vendors meeting Louisville Metropolitan Statistical Area requirements, a 5% price reduction for businesses providing minimum wage of $10.10 per hour or higher, and potential 3% reductions or points for qualified apprenticeship programs on construction contracts exceeding $250,000. Vendors must comply with Louisville Metro Codified Ordinance Section 112.30 regarding ban-the-box hiring practices and must complete comprehensive submission documentation including a Vendor Information Form, W-9, Acknowledgements & Preferences Form, Ban the Box Form, Good Faith Efforts documentation, and all required bid forms (Forms A through D). No incumbent vendors or current contractors are identified in the procurement documents. While specific award values and contract budgets are not disclosed in the available documentation, the project scope, insurance requirements, and bonding thresholds indicate a substantial construction contract; proposal prices must remain firm for at least six months following the March 10, 2026, closing date, and payment will be processed within 30 days at 90% of work performed, with the remaining 10% due upon final completion and acceptance.