12-Seneca Bid Form.pdf
PDF 167 KB Posted
- Attached to
- Seneca Park Tennis Courts Renovations
- Solicitation number
- RFP260174
- Issued by
- Bath County, Kentucky
About this file
This is a bid form issued by the Louisville Metro Office of Management and Budget for the Seneca Park Tennis Courts Renovation project in Louisville, Kentucky, scheduled for February 2026. The project involves renovation of existing tennis courts at Seneca Park located at 3151 Pee Wee Reese Road and includes construction of one new tennis court, four new pickleball courts, asphalt milling and paving, fence work, concrete walk construction, site work, drainage, grading, and related site amenities as detailed in the project plans and specifications. Bidders must familiarize themselves with local conditions, request for bids documents, general provisions, specifications, and project drawings prior to submission. The successful contractor must execute a contract within ninety days of bid acceptance and begin work within ten calendar days of receiving notice to proceed. The contract duration shall be specified by the bidder in terms of days from the Notice to Proceed.
Bids will be evaluated using a weighted scoring system allocating 40 points maximum for references and experience and 60 points maximum for price, with the highest-scoring proposal recommended for award rather than the lowest bid price alone. The bidder must submit a base bid lump sum for all required work and complete a detailed proposal table itemizing costs for erosion control, demolition, earthwork, site work-drainage, paving, finish grading, fencing, and court coating. Unit prices must be provided for potential change order work including concrete and asphalt removal, excavation, stone and base materials, concrete and asphalt pavement, storm pipe installation, backfill and compaction, topsoil, seeding, silt fence, and finish grading. Upon contract award, the contractor shall submit a Schedule of Values for owner approval and invoice monthly based on completed work with the owner retaining 10 percent on all invoices until satisfactory project completion. Subcontractors must be listed for approval, and any substitutions to specified materials require owner authorization.
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Text version
SENECA PARK TENNIS COURTS RENOVATION
FEBRUARY 2026
Louisville, Kentucky
BID FORM
SENECA PARK TENNIS COURT RENOVATION
TO: Louisville Metro Office of Management and Budget 611 West Jefferson Street, Mezzanine Level Louisville, Kentucky 40202
I. BID CONDITIONS
The undersigned, having familiarized himself with the local conditions affecting the cost of work, and with the Request for Bids, General Provisions, Specifications and the Drawings, hereby proposes to furnish all materials and labor for the job described above in strict accordance with the Drawings and Specifications, including:
Addendum No. _____________________ Dated____________________
Addendum No. _____________________ Dated____________________
II. EVALUATION CRITERIA
It is the intent of the Owner to award a contract based upon the following rating system, and not necessarily upon the Bidder with the lowest Bid. Bids will be evaluated based on the Contractor’s qualifications, references, and price. Each of these factors will be considered in making a final recommendation. Points will be awarded as follows:
References & Experience 40 Points Maximum Price 60 Points Maximum Total 100 Points Possible
Scores for each Bid will be tallied and the Bid with the highest score will be recommended for award of contract.
III. COMPLETION OF WORK AND PAYMENTS TO CONTRACTOR
If undersigned is notified of Bid acceptance within ninety (90) days after the Bid date, he/she agrees to execute a contract for work as awarded for the stated compensation.
The undersigned agrees, if awarded Contract, to begin work within ten (10) calendar days from the notice to begin work. Upon award of contract, contractor shall submit to Owner a Schedule of Values for review and approval. Contractor shall submit invoices monthly based on work completed in accordance with the approved Schedule of Values.
Owner shall withhold a Retainage of 10% on all invoices until satisfactory completion of project.
IV. SUBCONTRACTORS
The following is a list of subcontractors for work to be performed directly upon which this Bid is based.
It is understood that the Subcontractors listed below will actually be used in executing the work and that no changes will be made in this list without written approval of the Owner.
Erosion Control:
Demolition:
Earthwork:
Site Work - Drainage:
Asphalt Paving: ____________
Court Coatings: ____________
Surveyor:
Finish Grading:
Other:
V. SUBSTITUTES
The following substitutes are proposed for consideration. It is understood that the Bid is to be based on the items specified and any substitute items listed in this Section of the Bid are subject to approval by the Owner.
Item Specified Proposed Substitution (Include Manufacturer)
VI. STIPULATED SUMS
A. BASE BID – The base bid shall include all necessary site work, fencing, walks, utilities, site amenities and grading and drainage as shown on the plans and specifications for one new tennis court, four new pickleball courts and related asphalt walkway work at Seneca Park.
The undersigned agrees to fulfill the terms of the contract to perform Base Bid work for the stipulated lump sum of:
(Written)
(Numeric) $
B. TIME
The undersigned agrees to fulfill the terms of the contract for the Base Bid in
________ days of the Notice to Proceed.
BASE BID PROPOSAL TABLE
Item No. Description Total Cost
1 Erosion Control
2 Demolition
3 Earthwork
4 Sitework-Drainage
5 Paving
6 Finish Grading
7 Fencing
8 Court Coating
Total =
E. UNIT PRICES
The following unit prices shall apply to either additional work or deletions from the Contract. Unit prices shall include all labor and materials complete and in place and all other items of cost including removal of excess materials from the site, overhead and profit and shall constitute complete reimbursement to the contractor for additional work or for credit to the Owner for work omitted, as the case may be.
ITEM UNIT OF MEASURE UNIT PRICE
1. Concrete Removal Per SF ___________
2. Asphalt Removal Per SF ___________
3. Minor Excavation (Unclassified) Per < 50 CY ___________
4. Major Excavation (Unclassified) Per > 50 CY ___________
5. #57 stone, in-place Per Ton ___________
6. Compacted DGA in-place Per Ton ___________
7. 5” Standard Concrete Pavement Per SF ___________
8. Asphalt Pavement (1.5” Surface) Per SF ___________
9. Asphalt Pavement (2” Base) Per SF ___________
10. 6” PVC Storm Pipe Per LF ___________
11. 4” PVC Storm Pipe Per LF ___________
12. Backfill & Compaction Per CY
(Material from on-site) ___________
13. Backfill & Compaction Per CY
(Material from off-site) ___________
14. Topsoil (on-site) Per CY ___________
15. Topsoil (off-site) Per CY ___________
16. Straw & Seeding Per SY ___________
17. Seeding & Futerra Environet Per SY ___________
18. Silt Fence Per LF ___________
19. Finish Grading Per SY ___________
F. CERTIFICATION
I hereby certify that all price information proposed in this Bid is accurate and that I am familiar with the project scope and conditions and terms of the bid.
FIRM NAME
AUTHORIZED OFFICIAL FOR FIRM DATE
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