Security Camera System Project

The West Virginia Division of Corrections and Rehabilitation issued Agency Request for Quote (ARFQ) 0608 DCR2200000009 for the design, procurement, and installation of a comprehensive security camera system at Mount Olive Correctional Complex and Jail in Randolph County. This fixed-price procurement requires the contractor to design, procure, and install a complete closed-circuit video management system (CVMS 2.0) across 51 distinct areas and buildings within the facility, including multiple camera types (2MP PTZ speed dome, 5MP motorized bullet, 5MP fixed eyeball, 5MP vandal dome, and 6MP fisheye cameras), gigabit POE switches with varying port configurations, network video recorders in three sizes (32, 64, and 128 channel capacity), and comprehensive network infrastructure utilizing US-manufactured solid copper Category 6E plenum cable and multimode fiber optic cabling. Deliverables include complete system installation with cable routing and labeling, training of facility staff in two general four-hour sessions and one advanced four-hour session, spare parts (5 percent of dome cameras, 2 outdoor PTZ cameras, 25 percent of fisheye cameras, 5 percent of bullet cameras, 5 percent of eyeball cameras, plus 5 of each switch type and 1 of each recorder type), a three-year warranty on parts and labor, comprehensive operations and maintenance documentation, and as-built drawings in AutoCAD format. The mandatory pre-bid meeting was held on November 16, 2021, at 10:00 AM EST, with an optional additional meeting on November 17, 2021; questions were due by December 3, 2021, at 2:00 PM EST; and bids were due by December 17, 2021, at 1:30 PM EST with a bid opening date of December 17, 2021, at 1:30 PM EST. The contract completion deadline is 550 to 730 calendar days from the Notice to Proceed, with project billing structured in phases as sections are brought online using AIA pay applications based on monthly percentage of work completion. Required qualifications include a valid West Virginia contractor's license, proper registration with the state Purchasing Division, factory-trained technicians with a minimum of ten years' experience in video surveillance, and compliance with NDAA requirements and non-proprietary equipment standards.

The procurement requires compliance with West Virginia Code provisions including Davis-Bacon wage rates if federally funded and local labor market hiring requirements mandating that 75 percent of employees be drawn from local labor markets for projects exceeding $500,000. All bidders must submit a 5 percent bid bond, 100 percent performance bond, and 100 percent labor/material payment bond prior to contract award, with pricing submitted as a lump sum total amount and unit price prevailing in cases of discrepancy. Bidding is open to all qualified contractors; no specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations that can respond are detailed in the solicitation documents. The documentation does not identify any incumbent vendor or current contractor operating the existing infrastructure, nor does it specify the current state of facility camera systems or existing technology requiring integration. All equipment must be NDAA-compliant and non-proprietary, with parts availability guaranteed for a minimum of ten years from substantial completion. The specific award value or budget range for this contract is not disclosed in the available solicitation documents; interested vendors should contact Philip K. Farley, the buyer, at (304) 558-2036 or philip.k.farley@wv.gov for pricing parameters and additional procurement details.