S2025-2021 - Provide, Package, and Deliver School Supplies for Grades K-8

Colorado Springs School District 11 (D11) is seeking a vendor to provide, package, and deliver school supplies for grades K-8 through Request for Quote (RFQ) #S2025-1021, located in El Paso County. The district requires 14,444 pre-packaged school supply kits to be precisely prepared, with specific requirements for each grade level including items like #2 wooden pencils, washable glue sticks, dry erase markers, and composition books. Vendors must package kits by school and grade, mark them appropriately, and deliver to the D11 Warehouse at 5260 Geiger Blvd in Colorado Springs between July 1-28, 2025, with absolutely no flexibility in delivery dates. The solicitation was posted on May 14, 2025, with quotes due on May 28, 2025, at 2 p.m. Mountain Time through Bidnet's Strategic Sourcing Platform, with an estimated award date of June 2, 2025. Award will be based on price, price-related factors, vendor company capacity, and past performance, with the entire contract expected to be awarded to a single vendor.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to submit proposals no longer than four pages, excluding the Offer Sheet, and must address their approach to packaging, kit labeling, pallet organization, replacement policy, and previous similar projects. The pricing structure is firm fixed price, with unit prices varying by grade level, and electronic funds transfer (EFT) will be the primary payment method. Vendors must comply with legal requirements including provisions related to illegal aliens and E-Verify Program participation. While specific budget ranges are not detailed, the total number of kits is 14,270, with an additional 15 extra kits per grade level, suggesting a substantial procurement value. Vendors are encouraged to offer alternative brand names while ensuring the highest quality items at the best price, with a preference for "premium brands" for pencils, crayons, and glue sticks across all grade levels.