RP020-23 Provision of County-Wide Digital Multi-Functional Imaging Devices and Management Services

The Gwinnett County Board of Commissioners is seeking proposals for the Provision of County-Wide Digital Multi-Functional Imaging Devices and Management Services on a Multi-Year Contract. The procurement is for new digital multi-functional imaging devices, all consumable supplies (except paper), all normal and emergency repair services, all periodic/preventative maintenance, and operator training. The County currently has approximately 548 copiers on a cost-per-copy basis, and the awarded contract will be for a five-year term, with the possibility of automatic renewals, commencing on January 1, 2024. Proposal pricing should be based on new equipment, and the County will select the proposal that best fulfills the requirements and provides the best value. The evaluation criteria include experience, references, ability to meet proposal requirements, cost, and interview. Proposals are due on October 12, 2023.

The RFP does not mention any set-asides or restrictions on the types of organizations that can respond. The current contractor is not specified, and the procurement does not mention any existing infrastructure or technology that requires integration. The cost tabulation provided indicates a range of per-copy costs from $0.011 to $0.065, depending on the monthly copy volume, with 11 different volume bands. The total value of the contract is not explicitly stated, but the scope of the services and the number of devices suggest a significant contract opportunity.