NIGP 20670: Printer Sharing Devices

NIGP 20670 Printer Sharing Devices is an Item code that covers multifunction printing equipment, managed print services platforms, and associated consumables and support services that state and local governments deploy across enterprise environments, educational facilities, and departmental operations. Recent solicitations show state and local buyers acquiring managed print services contracts that encompass device fleet management, consumables logistics, and secure printing workflows; educational 3D printing hardware for career and technical education programs; and catalog-based technology equipment procurement frameworks that include printers and related supplies. Issuing bodies include school districts (Cobb County, Harlingen, Manatee County), cities (Tucson, Madison), higher education institutions (Valencia College), and cooperative purchasing vehicles serving multiple jurisdictions (Sourcewell on behalf of Washington counties and public entities nationwide).

Geographic activity spans Florida (Manatee County, Valencia College), Texas (Harlingen, Tucson), Georgia (Cobb County), Wisconsin (Madison), and Washington (Sourcewell cooperative covering Franklin, Grant, Grays Harbor, Chelan, and Yakima counties plus additional U.S. and Canadian jurisdictions). Representative recent opportunities include the City of Tucson issuing RFP 260204 for Managed Print Services across 107 locations supporting 5,000 users with approximately 324 multifunction devices and 193 network printers, estimated at 23.4 million monochrome and 16.6 million color impressions over the contract term, with proposals due May 27, 2026; Valencia College District Board of Trustees issuing RFP 2026-26 for classroom and conference room technology services college-wide across nine campuses with approximately 900 rooms, averaging $1.6 million in annual spending and proposals due April 30, 2026; and the City of Madison issuing an RFP for city-wide printing and mailing services with proposals due April 3, 2026. Cobb County School District solicited bids for 3D printer supply and installation (B27014, due July 20, 2026) with estimated annual expenditures of $200,000, and Manatee County schools issued a five-year technology equipment and services catalog discount contract (260107KD, due March 24, 2026) with no guaranteed minimum purchase volume.