Rotork Actuators

The City of Phoenix Water Services Department has issued an Invitation for Bid (IFB-26-0140) for a five-year contract to purchase Rotork electric actuators, parts, valves, gearboxes, accessories, and related software, commencing on or about February 1, 2026. The specific procurement focuses on Rotork IQ3 Series actuators, with primary emphasis on IQT1000 and FA12 (480V/3-phase/60Hz) configurations. Deliverables include two units of iQT1000 FA12 actuators with ModBus RTU single-channel cards, mounting hardware for 8-inch DeZurik Plug Valves, and associated field commissioning services. Contractors must be authorized Rotork distributors with a minimum five-year operational history in providing these goods and services. Key procurement dates include a non-mandatory pre-offer conference on December 2, 2025, at 10:00 AM via WebEx, with written inquiries due by December 9, 2025, at 10:00 AM, and final offers due by December 16, 2025, at 10:00 AM. Pricing proposals must include labor rates for standard daytime, premium off-hours, and emergency/holiday services, with a discount structure for additional Rotork products and parts.

The procurement includes robust Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements in compliance with United States Department of Transportation regulations under 49 CFR Part 26. Contractors must demonstrate good faith efforts to promote participation of DBE and small businesses, tracking and reporting all engagement through the City's Certification and Compliance System. Insurance requirements are comprehensive, mandating Commercial General Liability coverage with a $2,000,000 general aggregate limit, $1,000,000 each occurrence limit, Automobile Liability with $1,000,000 combined single limit, and Workers' Compensation coverage. Background screening is required for all contractor and subcontractor workers, with maximum risk background checks needed every three years for those with unescorted facility access. The City reserves the right to award the contract by individual line items, by group, or all-or-none, and may extend the contract for use by other Arizona municipalities and government agencies. While specific award values are not explicitly stated, the contract allows for potential multi-year pricing and includes provisions for annual price increase requests with 60 days' written notice and approval from the Chief Procurement Officer.