Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form executed by the City of Phoenix, Arizona, for a sealed bid procurement. The form confirms that the City of Phoenix has accepted a contractor's offer to provide products or services as specified in an attached contract based on a formal solicitation. The contract relates to the purchase of Rotork electric actuators, parts, valves, gearboxes, accessories, and related software under a five-year agreement with an effective date on or about February 1, 2026, contingent upon City Council award and execution and recording by the City Clerk's department as required by Phoenix City Code. The contractor is prohibited from commencing any billable work or providing materials or services until receiving formal purchase order or contract documentation from the City.

The acceptance form indicates approval as to form by the City Attorney as of January 19, 2017, and is maintained on file with the City Clerk. The document serves as the official binding agreement between the City of Phoenix and the selected contractor, establishing the terms, conditions, specifications, and amendments referenced in both the solicitation and the contractor's accepted offer. The contract shall terminate upon the earliest occurrence of either reaching the end of the term including any exercised extensions or upon termination pursuant to the agreement's provisions.