Acceptance_of_Offer_Form_2025.pdf

This Acceptance of Offer Form is a contract execution document issued by the City of Phoenix, a municipal corporation in Arizona, for the acceptance of contractor offers related to procurement activities. The form serves as the formal notification that an offer has been accepted and binds the contractor to provide the materials or services outlined in the associated solicitation and contract documentation. The contractor is explicitly prohibited from commencing any billable work or providing materials or services until receiving official purchase order or contract documentation. The form includes approval attestation by the City Manager, Director or delegate, and City Clerk, with a notation that the document was approved as to form by the City Attorney on January 19, 2017, and requires no further submission to the Attorney unless alterations are made.

In the context of the related solicitation, this acceptance form would be executed following the City of Phoenix Water Services Department's Invitation for Bid (IFB-26-0140) for Rotork electric actuators and related products and services under a five-year contract commencing February 1, 2026. Key procurement dates include a non-mandatory pre-offer conference on December 2, 2025, written inquiries due by December 9, 2025, and sealed offers due by December 16, 2025, all at 10:00 AM. The contract encompasses comprehensive insurance requirements including $2,000,000 Commercial General Liability coverage, $1,000,000 Automobile Liability coverage, and Workers' Compensation insurance, along with mandatory background screening for contractor and subcontractor workers. Disadvantaged Business Enterprise participation requirements are mandated in compliance with 49 CFR Part 26, and the City reserves the right to award by individual line items, groups, or all-or-none basis, with potential extension for use by other Arizona municipalities.