Roll-up Door Repairs and Services

The Tolleson Union High School District #214 in Arizona is seeking qualified vendors for a comprehensive roll-up door repairs and services contract covering approximately 135 roll-up doors across their district facilities. The solicitation (RFP #26-09-30) encompasses repair, maintenance, and replacement services for doors of various makes and models, including both electric and manual configurations ranging from 20ft x 20ft to 3ft x 4ft, with approximately 25% being fire-activated doors. Proposals are due on September 4th, 2025, at 1:00 p.m. local time, with the initial contract term running from September 23rd, 2025, through June 30th, 2026, and potential renewals for up to four additional one-year terms ending June 30th, 2030. The district will evaluate vendors based on several key criteria: technical competence and expertise (20 points), response time and availability (15 points), safety and compliance (15 points), customer service and communication (15 points), cost and transparency (25 points), and parts and warranty coverage (10 points). Vendors must provide comprehensive general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, with the district named as an additional insured.

The procurement opportunity appears to have a Minority/Women Business Enterprise (MWBE) and Historically Underutilized Business (HUB) certification component, encouraging certified businesses to respond to the request for proposals. While specific set-aside percentages are not explicitly stated, the district provides a form for vendors to declare their MWBE or HUB status. The district anticipates making multiple awards and reserves the right to award contracts to the least number of offerors necessary to meet their needs. Pricing must remain firm throughout the contract period, with no fuel surcharges accepted, and the district reserves the right to review documented price increase requests only prior to contract renewals. Services may be procured through blanket purchase orders, specific purchase orders, or procurement cards, with discount percentages and labor rates remaining consistent regardless of purchasing method. While no specific budget range is provided in the documents, the comprehensive nature of the solicitation suggests a potentially significant contract value given the district's requirement to service 135 roll-up doors across multiple facilities.