Robinair equipment, repairs, preventive maint. Services

Palm Beach County Board of County Commissioners, Purchasing Department issued Request for Quotation #900489/LP seeking qualified vendors to provide on-site repair services and preventive maintenance for Robinair freon machines used in automotive air conditioning system servicing across various County departments. The solicitation is divided into two lots: Lot #1 covering all departments except the Glades, and Lot #2 covering Glades operations only. Vendors must submit fixed unit pricing for two service categories—a standard hourly rate for on-site repairs and a per-service rate for preventive maintenance—with labor costs weighted at 80% and preventive maintenance at 20% for evaluation purposes. Parts and materials must be supplied at the vendor's cost plus shipping with no markup allowed beyond the vendor's most favored customer pricing. All vendors must be registered in the County's Vendor Self-Service system, maintain commercial general liability insurance of at least $500,000 and business auto liability coverage, comply with E-Verify employment eligibility verification, and pass criminal history records checks. The submission deadline was February 18, 2021, at 4:00 p.m., with quotations accepted via fax or email. The contract term is twelve months with the option to renew for four additional twelve-month periods at the same unit prices, subject to mutual written agreement and Board appropriation of funds.

The procurement includes standard Equal Business Opportunity program requirements with Small/Minority/Women-owned Business participation goals and a 5% local preference for Palm Beach County-based vendors, with an optional additional 5% Glades local preference available. All vendors must comply with the County's commercial non-discrimination policy. The solicitation documents do not identify any incumbent vendors or current contractors. The anticipated contract value over the twelve-month initial term is $10,500, with renewal options available contingent on Board funding appropriation and mutual agreement between the County and the selected vendor.