Road Construction Emulsions Prime & Tack (Bid Discount)

The City of Tampa Mobility Department is seeking qualified vendors to provide prime coat and tack coat services for roadway repair and improvement projects through Invitation to Bid (ITB) No. 25-P-00309. The procurement seeks approximately 115,000 gallons of various asphalt emulsion grades, including SS-1, SS-1H, RC-70, P-MS, RS-1h, and RS-2, along with 50,000 gallons of trackless tack application with associated mobilization fees. The solicitation is structured into three divisions: Division I for materials only (requiring materials plants within 15 miles of a specified Tampa address), Division II for furnish and install trackless tack, and Division III with a $750 minimum charge for tacking projects. Bids are due on Tuesday, September 16, 2025, at 3:00 pm, with an initial contract period of one year and potential for four additional one-year renewals. Bidders must comply with Florida Department of Transportation (FDOT) standard specifications, provide business licenses, manufacturer authorizations, and references, with the ultimate goal of enhancing roadway durability, safety, and performance.

The procurement includes significant Small Local Business Enterprise (SLBE) participation provisions, offering a 5% bid discount (up to $10,000) for City of Tampa certified SLBE bidders. The City of Tampa's Equal Business Opportunity program provides additional preferences for Underutilized Women and Minority Business Enterprises (U-WMBEs), with specific considerations for Black-Owned, Asian-Owned, and Native American-Owned firms. The estimated contract value is $600,000, with funding allocated through specific project codes. Vendors must comply with various municipal requirements, including E-Verify employment eligibility verification, anti-discrimination statutes, and public records laws. Insurance requirements include general liability, auto liability, workers compensation, and potential excess insurance. The procurement emphasizes documentation of subcontractor payments through specific DMI (Diversity Management Initiative) forms, with strict compliance requirements and potential penalties for incomplete or inaccurate submissions.