Risk-Needs Assessment System Replacement

The Orange County Probation Department issued a Request for Information (RFI) for a Risk-Needs Assessment System Replacement to solicit validated, evidence-based assessment tools designed for both juvenile and adult probation populations. The procurement seeks comprehensive solutions that include the assessment instruments themselves, implementation services, training programs, and ongoing support to replace the department's current Juvenile Risk Needs Instrument and Adult Risk Needs Instrument. Key objectives include improving predictive validity, supporting evidence-based case planning, providing comprehensive data analytics capabilities, and ensuring alignment with current evidence-based practices and the Risk-Needs-Responsivity framework. Required qualifications include demonstrated predictive validity, bias testing across diverse populations, domain-based reporting structures, and the ability to support crossover functionality between juvenile and adult assessments. The system must comply with California CLETS policy and FBI CJIS Security Policy requirements, with federal FedRAMP approval preferred but not required. Vendors with existing deployments in California law enforcement agencies will be strongly preferred. Electronic responses must be submitted through the County's Online Bidding System by March 27, 2026 at 3:00 p.m. Pacific Time, with questions due by March 20, 2026 at 3:00 p.m. Vendors must provide comprehensive pricing information including one-time fees and ongoing costs covering licensing, training, implementation, integration, maintenance, and support services with detailed expense breakdowns.

The RFI document does not identify specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondents to particular organization types. No incumbent vendors or current contractors are listed in the available procurement documentation. The Orange County Probation Department retains full ownership of all assessment data and requires vendors to demonstrate capability to provide data export functionality and integration with the existing case management system, along with access to raw data for analytics and continuous quality improvement. No formal contract award will result directly from this RFI; rather, the information gathered will inform a potential subsequent formal solicitation. Specific award values or budget ranges are not disclosed in the RFI documentation provided, though vendors should anticipate that total cost of ownership will be evaluated as part of the Department's vendor selection process.