Risk-Needs_Assessment_System_Replacement.pdf

COUNTY OF ORANGE

REQUEST FOR INFORMATION

FOR

RISK-NEEDS ASSESSMENT SYSTEM REPLACEMENT

RFI NO. RFI-3015105-DV

Date of Issuance: Wednesday, March 4, 2026

Responses Due: Friday, March 27, 2026

3:00 pm (Pacific Time)

RFI for RISK-NEEDS ASSESSMENT SYSTEM REPLACEMENT

RFI No. RFI-3015105-DV

County of Orange RFI # RFI-3015105-DV Page 2 of 5 Probation Risk-Needs Assessment System Replacement

I. INTRODUCTION

II. SCOPE OF SERVICES

III. RESPONSE REQUIREMENTS

IV. VENDOR RESPONSES

V. ANTICIPATED SCHEDULE

VI. CONTACT INFORMATION

County of Orange RFI # RFI-3015105-DV Page 3 of 5

I. INTRODUCTION

The County of Orange, acting through Orange County Probation (County), is seeking information pursuant to this Request for Information (RFI) from your organization to support in the development of the County’s Risk-Needs Assessment System Replacement. This RFI will not result in award of a contract and will be used by the County to obtain market information such as capability, price, delivery, and other information. This information may be used to conduct a formal solicitation such as a Request for Proposal.

A. Security and CLETS Requirements

California LEA that would need to comply w/the state’s CLETS policy and the FBI’s CJIS Security

Policy (CSP). A vendor would need to show that they are willing to go through the approval process with

us. Additionally, if they have already secured similar customers in California, that would be a big reason to prefer their product over someone else’s.

Preferred any Federal Risk and Authorization Management Program (FedRAMP) approved.

II. SCOPE OF SERVICES

B. Risk-Needs Assessment System Replacement

Through this Request for Information, the County seeks market information for a validated, Evidence

Based, risk-needs assessment system (System) for both juvenile and adult populations. The desired

System will provide assessment tools, reporting capabilities, integration with the County's current case management system, comprehensive training for staff, implementation services, and ongoing support. The

System must comply with County IT and CJIS security requirements and must allow the County full access to all raw assessment data for analytics and continuous quality improvement. Any future System will replace the department’s current Juvenile Risk Needs Instrument and Adult Risk Needs Instrument.

The new System must improve predictive accuracy, support effective case planning, increase analytic capability, and align with modern evidence-based practices.

This RFI is for Market Information gathering purposes only and may lead to a formal solicitation. This

RFI is intended to gather information regarding current off-the-shelf systems available in the marketplace and to compare them in a structured and comparable way.

A. Project and System Objectives

• Acquire validated assessment tools for juvenile and adult populations.

• Improve predictive validity, reliability, and consistency in assessment scoring.

• Support case planning through domain-based and user-friendly reporting.

• Ensure access to raw data for analytics and CQI.

• Integrate assessment results into the department’s case management system.

• Establish a sustainable training, implementation, and support model.

• Modernize risk-needs assessment practices in alignment with the Risk-Needs-Responsivity framework.

B. Assessment Tool Requirements

County of Orange RFI # RFI-3015105-DV Page 4 of 5

• Validation and Evidence Base

• Documented predictive validity and reliability.

• Research demonstrating validity across diverse populations.

• Availability of published studies or peer-reviewed research.

• Demonstrated bias testing for race, ethnicity, and gender.

C. Functionality

• Clear scoring structure organized by domains or key criminogenic factors.

• Reporting tools that support individualized case planning.

• Ability to administer initial assessments, reassessments, and progress checks.

• Reasonable administration time suitable for field and institution staff.

• Crossover capability preferred.

D. Accessibility and Data Control

• Ability for the County to access raw assessment data at the item and score level.

• Export capability for analytics, dashboards, and research.

• Flexible reporting formats.

E. System and Integration Requirements

• OC Probation is California LEA that would need to comply w/the state’s CLETS policy and the

FBI’s CJIS Security Policy (CSP).

o A vendor would be required to go through the approval process

• Compatibility with department IT security requirements, including CJIS compliance.

• Data exchange and integration with case management system.

• User authentication and role-based access controls.

• Cloud-based or on-premises hosting with secure data storage.

• Ability to generate datasets for the Research Unit.

F. Implementation Requirements

• Project start-up and discovery.

• Business requirements development.

• System configuration and customization.

• Data integration and testing.

• Pilot or user acceptance testing.

• Go-live support.

• Transition to full operational use.

G. Training Requirements

• Initial assessor training.

• Supervisor-level training.

• Train-the-trainer model.

• Training materials.

• Optional refresher training.

County of Orange RFI # RFI-3015105-DV Page 5 of 5

H. Support and Maintenance Requirements

• Technical support.

• Routine system updates.

• Access to revised validation research.

I. Data Ownership and Security

• County retains full ownership of all assessment data.

• Compliance with CJIS security requirements.

• No secondary use without written approval.

J. Cost Proposal Requirements

• One-Time Fees and On-Going Fees including:

o Licensing fees o Training and Implementation costs o Integration / Migration fees o On-Going Maintenance and Support o Optional modules

• Total Five-year total cost

K. Deliverables

• Validated assessment tools

• Implementation plan

• Training materials

• Integration documentation

• Reporting tools

• Support services

C. Pricing

Responder shall include the total pricing for the proposed assessment tools and upload a breakdown spreadsheet for the expenses with your response.

III. RESPONSE REQUIREMENTS

Probation is requesting one (1) electronic copy uploaded on the County’s Online Bidding System to be submitted no later than Friday, March 27, 2026 by 3:00 pm (PT). Fax responses will not be allowed.

IV. VENDOR RESPONSES

https://procurement.opengov.com/portal/ocgov

County of Orange RFI # RFI-3015105-DV Page 6 of 5

D. Company Information

Please provide your company name and headquarters mailing address*

*Response required

Please provide your company website URL, if applicable*

*Response required

Please provide your companies DUNS Number*

*Response required

Please provide primary contact name(s), telephone number(s), and email address(es)*

*Response required

Is your system “FedRAMP approved”? *

County of Orange, Probation is a California Law Enforcement Agency that would need to comply w/the state’s CLETS policy and the FBI’s CJIS Security Policy (CSP). A vendor would be required to go through the approval process.

☐ Yes

☐ No

*Response required

Describe what the company offers with existing risk needs instruments used by any Probation

Departments in other counties and states.*

*Response required

Describe the company’s qualifications, including years of experience with Juvenile Risk Needs

Instrument and the Adult Risk Needs Instrument.*

*Response required

Describe the company's history and experience in providing a validated, evidence-based risk-needs assessment tools for both juvenile and adult probation populations.*

*Response required

Describe how the assessment tool conducts analysis based on predictive accuracy and validity.*

*Response required

Describe the assessment tool’s ability to align with modern evidence-based practices (Particularly the big

8 Criminogenic Risk Needs).*

*Response required

Describe the assessment tool’s ability to support effective case planning.*

*Response required

Describe the assessment tool’s ability the number of risk and needs factors (proxy for time to administer assessment).*

*Response required

Describe the assessment tool’s ability to cross over (juvenile to adult and vice-versa).*

County of Orange RFI # RFI-3015105-DV Page 7 of 5

*Response required

Describe the assessment tool’s on-demand access to data, built in analysis and analytic features (reports, visuals, etc.), and other considerations*

*Response required

Describe the assessment tool’s data and retention.*

*Response required

Describe what resources the assessment tool utilizes to keep up to date on data for law enforcement or other local government agencies.*

*Response required

Describe your company's ability to provide a data transfer interface from the completed assessment tool to the probation department’s Integrated Case Management System.*

*Response required

Please include any additional information or related materials the company considers relevant to the information requested in this RFI.*

*Response required

4. Describe how the assessment tool conducts analysis based on predictive accuracy and validity.

5. Describe the assessment tool’s ability to align with modern evidence-based practices.

6. Describe the assessment tool’s ability to support effective case planning.

E. Cost Model

Actual costs and any one-time costs that may be needed

Pricing*

Responder shall include the total pricing for the proposed solution

*Response required

Price Attachment

Upload a breakdown spreadsheet for the expenses with your response

F. Attachments

Any Brochures, Flyers, Leaflets

Upload Documents to the Scope of Services

V. ANTICIPATED SCHEDULE

NOTICE: These dates represent a tentative RFI timeline. The County reserves the right to modify these dates at any time.

Release Project Date: March 4, 2026

County of Orange RFI # RFI-3015105-DV Page 8 of 5

Question Submission Deadline: March 20, 2026, 3:00pm

RFI Submittal Closing Date and Time: March 27, 2026, 3:00pm

VI. CONTACT INFORMATION

All questions about this RFI are to be submitted via County’s Online Bidding System no later than by 3:00 pm on Friday, March 20, 2026. For OpenGov assistance only, please contact OpenGov Support at procurement-support@opengov.com or via the live chat option on the site.

https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com