Rio Rancho Fire & Rescue Station 3- Bay Project - Design

The City of Rio Rancho, New Mexico, through RFP 26-008-FR, is procuring comprehensive architectural and engineering design services for the Rio Rancho Fire & Rescue Station 3 Bay Project. This vertical building construction and modification project involves designing an additional apparatus bay and climate-controlled office facility at the existing occupied Fire Station 3 located at 1650 Riverside Drive, Rio Rancho, New Mexico. The selected consultant must provide all coordination, engineering, architectural studies, surveys, analyses, and documentation necessary to complete preliminary and final design, construction estimates, specifications, and property mapping and acquisition. Primary deliverables include existing conditions assessment and feasibility analysis, architectural programming and code analysis, civil/site/utility and structural engineering, mechanical/electrical/plumbing/fire protection design, construction plans at 30%, 60%, 90%, and 100% milestones, and GIS-compliant data submissions. All work must comply with Federal, State, and City standards including the International Building Code, International Fire Code, NFPA standards, ADA requirements, and the City Development Process Manual. The consultant may also provide optional bidding services and construction administration services including office support and on-site construction observation. Required qualifications include designated licensed professionals registered in New Mexico, a project manager as sole point of contact, and demonstrated experience managing occupied facility modifications while maintaining continuity of emergency operations. The RFP was posted May 5, 2026, with a written questions deadline of May 15, 2026, and proposal submissions due June 2, 2026, at 10:00 AM MST through the City's Bonfire portal. Evaluation criteria totaling 375 points comprises technical requirements (Project Understanding/Approach/Work Plan at 75 points, Experience and Qualifications at 75 points, and Quality of Proposal at 75 points) and cost evaluation (Cost Reasonableness at 100 points and Objective Cost Analysis at 50 points), with potential additional points for oral presentations and best and final offers. The contractor must maintain professional liability insurance of $1,000,000 per claim and $2,000,000 aggregate, plus commercial general liability insurance with identical limits on an occurrence basis.

The City of Rio Rancho encourages participation from Disadvantaged Business Enterprises (DBEs), small and minority-owned businesses, women-owned businesses, and labor surplus area firms. Local Business certifications receive a two percent preference scoring adjustment, while Area Business certifications receive a one percent preference, as established under the City's Procurement Ordinance Section 36.35; however, businesses cannot receive both preferences simultaneously. Eligible local businesses must be authorized to do business under New Mexico law, maintain a current City business registration, establish their principal place of business within the City's corporate limits, and provide evidence of New Mexico gross receipts tax payment. Area businesses must maintain a bona fide place of business within the City and conduct business activities related to the proposal at a City location to the extent practicable. Additional points may be awarded under New Mexico state preference provisions. The design phase is funded through local City funds; however, the project must meet all State and Federal requirements to qualify for State and Federal funding during future construction phases. Proposal prices are considered firm for 120 days after the submission deadline or 90 days after submission of best and final offers. The contract will utilize a Time and Materials pricing structure with a total "not to exceed" amount to be provided by the consultant, with liquidated damages assessed at $200 per calendar day for delays in completing design phase services beyond the prescribed timeframe. The City reserves the right to reject any or all proposals, divide the scope of work into multiple parts, or cancel the solicitation, and possesses authority to terminate the contract if sufficient appropriations do not exist.