2-Exhibit A- RFP 26-008-FR-Scope of Work.pdf

Fire and Rescue Department Logistics Division

Exhibit A Scope of Work

General Information All work accomplished under the contract shall be in accordance with the Federal, State and/or City manuals, standards, guidelines, standard specifications, and standard procedures including but not limited to the International Building Code (IBC), International Fire Code (IFC), National Fire Protection Association (NFPA) standards, ADA requirements, City Development Process Manual, and Construction Industries Division (CID) requirements.

This project involves vertical building construction and modification of an existing occupied Fire Station. The Consultant shall account for life-safety, continuity of emergency operations, and coordination with Fire and Rescue Department staff throughout design and construction.

The Consultant shall be responsible for all coordination, engineering, architectural, studies, surveys, analyses, and all other necessary documents to complete the preliminary and final design, construction estimates, specifications, and right-of-way/property mapping/acquisition for the project. The Consultant may also be responsible for bidding services and services during construction including office services and construction observation. The Consultant shall provide manhours and costs, as necessary or requested, to take the currently scoped design to an additional phase should budget be available and approved through a contract amendment.

It is the intent of the City that the Consultant have full latitude and complete responsibility for developing this project, with guidance and final decision making by the City. The Consultant shall designate a project manager to be the sole point of contact for the City’s project manager. The Consultant’s project manager shall have experience managing similar size and scope of projects.

Change in Consultant’s project manager during the project will require written approval by the City’s project manager before the proposed change is made. The Consultant shall demonstrate a proven QC process for plan development.

Although every effort has been made to fully describe the scope of services it is anticipated that changes may be required during the course of the project to accommodate input from the public and other agencies within or outside the City. Changes to the Scope of Work that may be required to provide a complete project shall be negotiated and authorized by an Amendment to the Contract as they are identified. Any changes made to the proposed project team must be approved by written notice from the city.

All services required for this project shall be performed by licensed professionals registered in the State of New Mexico. A cost summary table, based on Time and Materials with a total “not to exceed,” and an overall schedule shall be provided based on the Tasks presented below.

SCOPE OF WORK – Additional Bay and Office at Fire Station 3

Introduction

The City is seeking proposals for professional architectural and engineering services for the design of an additional apparatus bay and small climate-controlled office at Fire Station 3 located at 1650 Riverside Dr. Rio Rancho, NM 87144. The new bay shall be built in concordance with the west side of the existing apparatus bay.

The new apparatus bay shall be designed to match the architectural character, materials, rooflines, and finishes of the existing station. The bay length, height, door dimensions, and structural capacity shall be suitable for a modern fire apparatus.

This project shall also include the re-stuccoing and reroofing of the existing building to ensure architectural consistency and long-term performance. The limits of the re-stuccoing and reroofing shall be clearly defined and coordinated with the City, but should, at a minimum, be for the existing building as well as the new addition.

Objectives

1. Develop a comprehensive design for the additional bay at Fire Station 3(includes, but not limited to, grading, drainage, utilities, site layout, fencing, sound/noise walls, perimeter landscaping in accordance with the City’s Development Process Manual, zoning ordinances, future expansion plans, as well as the design of a temperature-controlled office within the bay that includes interior layout, required furniture, fixtures, and equipment (FF&E), and all necessary electrical, data, and IT infrastructure for full operational functionality, etc.)

2. Maintains continuous Fire Station operations during construction through appropriate phasing and design considerations.

3. Develop a comprehensive Design Analysis Report with alternatives for the City to select based on a potential Design Charrette or other process that is approved involving necessary stakeholders.

4. Develop plans of the preferred alternate at 30%, 60%, 90%, 100% which includes the Engineer’s/Architect Estimate and bid documents.

Tasks and Deliverables

Task 1: Existing Conditions Assessment and Feasibility

• Determine the availability of utilities (public and private) and other necessary infrastructure.

• Perform site surveys to assess existing conditions, including topography, soil composition, and environmental factors.

• Conduct geotechnical investigations to determine soil stability and suitability for construction.

• Perform an architectural, structural, and MEP assessment of the existing building, including load-bearing systems, roof structure, utilities, fire protection systems, and code compliance.

• Identify hazardous materials including asbestos and lead-based paint, as applicable.

Deliverables

• Existing Conditions Report

• Feasibility study report with site assessments.

• Preliminary site survey results, including geotechnical and environmental assessments.

• DAR with site layout and access alternatives based on the site assessment and feasibility study.

Task 2: Architectural Programming and Code Analysis

• Confirm apparatus bay dimensions, door requirements, exhaust capture needs, storage, office functions, and operational adjacency requirements with Fire Department staff.

• Prepare a comprehensive code analysis addressing IBC, IFC, NFPA, ADA, energy code, fire separation, egress, and fire protection requirements.

• Architectural Program Summary

• Code Analysis Report

Task 3: Civil, Site, and Utility Engineering

• Develop site grading, drainage, paving, and utility plans to support the building addition.

• Incorporate permanent erosion control measures to protect the site after construction

• Site layout and grading plans with detailed contours and erosion control measures.

• Provide all utility coordination documentation.

Task 4: Structural Engineering

• Design foundations, slabs, framing, and lateral systems for the new bay and integration with the existing structure.

• Provide structural drawings and calculations.

Task 5: Mechanical, Electrical, Plumbing (MEP), and Fire Protection

• Design HVAC, apparatus bay exhaust removal, plumbing systems, trench/floor drains, electrical power, lighting, controls, fire alarm, and fire sprinkler modifications.

• Provide MEP drawings and specifications.

• Provide fire protection layouts.

Task 6: Construction Plan Development

• Prepare construction plans at 30%, 60%, 90%, 100% milestones including an Engineer’s/Architect’s Estimate.

• Develop preliminary design documents and specifications at each milestone.

• Conduct milestone reviews with City representatives and incorporate feedback.

• Document all feedback and track changes made to the plans.

• Develop the final plan set and Engineer’s Estimate.

• Ensure final plans meet all regulatory and code requirements.

• Develop comprehensive bid documents, including technical specifications and contract terms.

• 30% construction plan set with specifications including an Engineer’s Estimate.

• 60% construction plan set with specifications including an Engineer’s Estimate.

• 90% construction plan set with specifications including an Engineer’s Estimate.

• 100% construction plan set and specifications meeting all regulatory and code requirements.

• Detailed Engineer’s estimate of construction costs.

• Comprehensive bid documents for contractor procurement approved by the Construction

Industries Division (CID) as required.

Task 7: Bidding Services

• Bidding services shall include providing the following: final construction plans, final technical specifications, final engineer’s estimate, final bid form, final project description.

• Respond to addendum questions.

• Provide bid submittal analysis and a recommendation to award letter.

Task 8: Construction Administration

• Submittal reviews.

• Responses to Request for Information (RFI) including project document revisions.

• Invoice review.

• Full-time inspection.

• Assist with Commissioning of the Facility.

• Assist with any Audits required by the funding Agency.

• Project close out.

• Coordinate construction phasing to maintain Fire Station operations.

Vendor shall submit electronic versions of all deliverables. If the deliverables are more than one

(1) page, a multi-page PDF shall be required.

Record Drawings must be turned in and complete twenty-one (21) calendar days after receiving red lines from the City or Contractor. If Record Drawings are not turned in or not complete after the twenty-one (21) calendar day mark, then Liquidated Damages will be charged based on the amount established in the Design Contract.

As part of the Final Record Drawings, a permanent erosion/sediment control plan must be submitted to the Development Services Department (DSD) Engineering Division. The permanent erosion/sediment control plan must include grading and drainage information.

In addition, all Final Record Drawings will follow the format and method stated in the Development Process Manual (DPM) Chapter II.7 Revised for Public Works Section 2.2 (See Attachment 1 [Separate Document] included with this RFP). Please note that Geographic Information System (GIS) files are required, and must comply with the GIS Quality Control and Quality Assurance (QC/QA) Plan (See Attachment 2 [Separate Document] included with this RFP). After award of the project; the Project Manager, the Engineer of Record (if applicable as determined by the Project Manager), and the GIS Manager will have a meeting to discuss the GIS layers required for the project and the appropriate schemas for those layers. If, upon submittal, the digital files are rejected due to failing QC/QA guidelines then they must be corrected at no cost to the City.