Rinconada Pools Delivery of Bulk 12. 5% Sodium Hypochlorite and Delivery of Bulk 14. 5% Muriatic Acid

The City of Palo Alto, located in Santa Clara County, California, is requesting quotations for the purchase and delivery of bulk chemical solutions to Rinconada Pools at 777 Embarcadero Road under Request for Quotation #197216. The procurement involves two primary deliverables: approximately 26,000 gallons annually of bulk 12.5% Sodium Hypochlorite Solution for delivery to a 1,000-gallon tank located in the mechanical room, and approximately 8,000 gallons annually of bulk 14.5% Muriatic Acid Solution for delivery to a 350-gallon tank positioned outside the mechanical room. The selected vendor must establish and maintain a delivery schedule ensuring tanks are never depleted, provide same-day emergency delivery response, including on weekends and holidays at no additional cost to the City, and comply with all truck route restrictions and the City's noise ordinance requirements limiting deliveries to 8:00 a.m. to 5:00 p.m. Pricing shall be quoted on a per-gallon basis, all-inclusive of regulatory compliance, fuel surcharges, delivery charges, California mill tax, California pesticide assessment fees, and applicable taxes (excluding sales tax), with separate pricing required for each of the three contract years. Vendor qualifications must include comprehensive insurance coverage with minimum limits of $1,000,000 for general liability and automobile liability, compliance with the City's Environmentally Preferred Purchasing Requirements including hazardous waste take-back and zero waste standards, and adherence to safe work practices during delivery and tank filling operations. Key deadlines include March 26, 2026, at 1:00 p.m. for submission of questions, April 9, 2026, at 3:00 p.m. for sealed quotation submission through the City's OpenGov procurement portal, with contract award anticipated for June 30, 2026, and a contract term spanning from July 1, 2026, through June 30, 2029, with potential extension for two additional 12-month periods.

The procurement is available to all responsive and responsible bidders with no identified set-aside designations for disadvantaged enterprises specified in the solicitation documents. No incumbent contractor or current service provider is identified in the available documentation. The City has estimated the total project value at approximately $240,000 over the three-year contract period, with award to be made to the lowest responsive and responsible bidder based on the grand total pricing for all three years. The contract will be structured as a firm fixed-price blanket order with the option for the City to extend performance for up to two additional 12-month periods for a maximum of 36 months total. The City reserves the right to terminate the agreement with or without cause upon ten days' written notice. Prevailing wage requirements do not apply to this procurement, and no federal, state, or grant funding has been designated. Vendor site inspection prior to bid submission is strongly encouraged due to limited truck access to the delivery location, and vendors must contact the Facilities Help Line at (650) 496-6900 prior to each delivery to ensure access to locked tank areas.