Truck Route & Regulations Summary

This document contains truck route map and regulations guidance for the City of Palo Alto, California, applicable to the delivery of bulk chemical solutions to Rinconada Pools located at 777 Embarcadero Road. The procurement (Request for Quotation #197216) involves the annual delivery of approximately 26,000 gallons of 12.5% Sodium Hypochlorite Solution and 8,000 gallons of 14.5% Muriatic Acid Solution. The selected vendor must comply with all specified truck route restrictions when accessing the delivery location, establish a reliable delivery schedule ensuring tanks are never depleted, and provide same-day emergency delivery response including on weekends and holidays at no additional cost. Vendor site inspection is strongly encouraged prior to bid submission due to limited truck access to the delivery location, with vendors required to contact the Facilities Help Line at (650) 496-6900 prior to each delivery to ensure access to locked tank areas. The deadline for sealed quotation submission is April 9, 2026, at 3:00 p.m., with contract award anticipated for June 30, 2026, and a contract term spanning July 1, 2026, through June 30, 2029, with potential extension for two additional 12-month periods.

All deliveries must comply with the City's noise ordinance requirements, restricting delivery windows to 8:00 a.m. to 5:00 p.m. Pricing shall be quoted on a per-gallon basis, all-inclusive of regulatory compliance, fuel surcharges, delivery charges, California mill tax, California pesticide assessment fees, and applicable taxes excluding sales tax, with separate pricing required for each of the three contract years. The vendor must maintain comprehensive insurance coverage with minimum limits of $1,000,000 for both general liability and automobile liability, comply with the City's Environmentally Preferred Purchasing Requirements including hazardous waste take-back and zero waste standards, and adhere to safe work practices during delivery and tank filling operations. The total estimated project value is approximately $240,000 over the three-year contract period, with award to be made to the lowest responsive and responsible bidder. No incumbent contractor is identified, no set-asides for disadvantaged enterprises are designated, prevailing wage requirements do not apply, and no federal, state, or grant funding has been designated for this procurement.