Bid_List_for_Bulk_12.5%_Sodium_Hypochlorite_Solution_and_Bulk_14.5%_Acid_Solution.docx

This is a Bid List document for the City of Palo Alto's Request for Quotation #197216 regarding the purchase and delivery of bulk chemical solutions to Rinconada Pools. The procurement requires approximately 26,000 gallons annually of 12.5% Sodium Hypochlorite Solution for delivery to a 1,000-gallon tank in the mechanical room and approximately 8,000 gallons annually of 14.5% Muriatic Acid Solution for delivery to a 350-gallon tank outside the mechanical room, both located at 777 Embarcadero Road in Palo Alto, California. The vendor must establish a delivery schedule ensuring tanks are never depleted and provide same-day emergency delivery response, including on weekends and holidays at no additional cost. Vendor site inspections are strongly encouraged due to limited truck access, and vendors must contact the Facilities Help Line at (650) 496-6900 prior to each delivery. The deadline for sealed quotation submission is April 9, 2026, at 3:00 p.m., with contract award anticipated for June 30, 2026. The contract term spans three years from July 1, 2026, through June 30, 2029, with potential extension for two additional 12-month periods for a maximum of 36 months total.

Pricing shall be quoted on a per-gallon basis, all-inclusive of regulatory compliance, fuel surcharges, delivery charges, California mill tax, California pesticide assessment fees, and applicable taxes excluding sales tax, with separate pricing required for each of the three contract years. All responsive and responsible bidders are eligible; no set-asides for disadvantaged enterprises are specified. No incumbent contractor is identified. The City has estimated the total project value at approximately $240,000 over the three years, with award to be made to the lowest responsive and responsible bidder based on grand total pricing for all three years. Vendors must maintain comprehensive insurance coverage with minimum limits of $1,000,000 for general liability and automobile liability and comply with the City's Environmentally Preferred Purchasing Requirements. The five bidders listed are Lincoln Aquatics, Thatcher Company, Knorr Systems Inc., Hasa, and Hill Brothers Chemical Co. Prevailing wage requirements do not apply, and no federal, state, or grant funding is designated for this procurement.