RFQ2024-113 Sports Team Photography for North Clackamas Parks and Recreation District

The North Clackamas Parks and Recreation District (NCPRD) in Clackamas County, Oregon, has issued Request for Quotes (RFQ2024-113) for sports team photography services covering eight youth sports leagues. The procurement seeks a skilled photography company to provide individual and team photos across Fall, Winter, and Spring seasons for programs including Hoopers Basketball (1,600+ participants), Dance and Cheer Stars (50-150 participants), Shooting Stars Basketball (50 participants), Boys Sideout Volleyball (120 participants), Flag Football (120 participants), Rising Stars Soccer (30 participants), and Sideout Volleyball (300+ participants). Quotes are due January 7, 2025, at 2:00 PM PST, with submissions required exclusively through Bid Locker. Evaluation criteria will be subjective, focusing on vendors' experience with large events, scheduling processes, facility use, staffing ratios, photo ordering/payment systems, turnaround times, delivery methods, and available incentives. The initial contract term runs through November 26, 2026, with potential for two additional two-year renewal periods.

The RFQ requires vendors to maintain specific insurance coverage, including Commercial General Liability ($1M per occurrence/$2M aggregate), Professional Liability ($1M per occurrence/$2M aggregate), and Automobile Liability ($1M per occurrence). No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the documentation. Six vendors initially submitted quotes: Catch Me If You Can, Charlie Kaine Photography, Dorian Studio, Nimbl Marketing Co., Tricolors, and Tripoint Solutions, LLC, with Catch Me If You Can ultimately being awarded the contract. While precise contract values were not disclosed, the opportunity involves providing photography services for a comprehensive youth sports program with over 2,200 total participants across multiple seasonal leagues. The contract will require the selected vendor to manage photo logistics, scheduling, ordering systems, and delivery processes for multiple sports programs throughout Clackamas County.