RFQ - Sewer Master Plan

The City of Seaside, Oregon is soliciting qualifications from consulting engineering firms to develop a comprehensive Sewer Master Plan through this Request for Qualifications (RFQ). The primary procuring jurisdiction is the City of Seaside Public Works Department, with this opportunity posted by Benton County, Oregon. The project scope requires the selected consultant to prepare an updated Sewer Master Plan with a 20-year planning horizon through 2046, incorporating hydraulic modeling, regulatory coordination with the Oregon Department of Environmental Quality, capacity analysis for the wastewater treatment plant and collection system serving approximately 7,164 residents (with peak seasonal populations exceeding 50,000), a Biosolids Management Plan update, and a Capital Improvement Plan. Deliverables include facility improvement recommendations, operational optimization strategies, and integration of existing condition assessments completed in May 2024 that identified multiple infrastructure challenges including aging facilities and capacity constraints. Evaluation criteria are merit-based, allocating 40 points for demonstrated experience in completing Sewer Master Plans, 40 points for qualifications and expertise in wastewater planning and regulatory compliance, and 20 points for special or unique services the firm can provide, with adherence to RFQ requirements as a pass/fail criterion. Key dates include a pre-proposal conference on December 8, 2025, at 10:00 AM at the City of Seaside Wastewater Treatment Plant; deadline for questions and clarifications on December 24, 2025, at 4:00 PM; final addendum release on January 6, 2026, at 4:00 PM; proposal submission deadline of January 23, 2026, at 4:00 PM through the OregonBuys portal; and anticipated contract award date of January 29, 2026. The contract term shall run from execution through December 2026, with options for extension by written agreement.

No specific set-asides for disadvantaged enterprises, minority-owned businesses, or other designated categories are identified in the available RFQ documentation. The selected consultant must maintain commercial general liability insurance of at least $2,000,000 combined single limit, comply with Oregon Workers' Compensation requirements, and obtain a City of Seaside Business License prior to contract execution. The contract will be governed by Oregon law with venue in Clatsop County. No incumbent consultant information or specific budget allocation is disclosed in the RFQ materials; cost proposals will be requested only from the highest-ranked firm following merit-based evaluation, indicating that pricing is evaluated separately after qualification review. The project is motivated by urgent infrastructure challenges and recent regulatory compliance issues, including EPA violations documented in an Expedited Settlement Agreement requiring a $3,750 penalty and corrective actions related to NPDES permit exceedances in E. coli and total suspended solids levels, establishing the critical nature of comprehensive infrastructure planning and regulatory alignment for the selected consultant's work.