RFQ 26-773 Generator Maintenance Contract
Closed State & local contract opportunity Posted
- Solicitation number
- RFQ 26-773
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Points of contact
-
- Maureen Lynch mlynch@nsbufl.com (386) 424-3046
- Erin Anderson eanderson@nsbufl.com (386) 424-3046
- Lauren Wright lwright@ucnsb.org (386) 424-3016
Updated .
About this opportunity
New Smyrna Beach Utilities is requesting quotations for a generator maintenance contract covering 25 standby and portable generators across multiple facility locations, with quotes due October 15, 2026 at 2:30 p.m. The contract term is one year with three optional one-year renewals upon mutual agreement.
The scope includes annual thorough documented inspections of complete generator assemblies; two-hour annual load bank tests with written reports; ATS cabinet, contactor, and position-switch inspections; infrared thermal scans of generator and service entry breakers with pictures and reports; valve adjustments with documented before-and-after valve lash and compression readings; and emergency response capability within one hour of initial call during outages. The contractor must have access to proprietary operating software to troubleshoot all generators and must provide all reports in two hard copies and one PDF-format electronic version. Generators range from 60 kW to 1,600 kW and include units from Caterpillar, ONAN, Generac, Cummins, Kohler, Baldor, Kato Engineering, and Blue Star.
Quotations must be itemized by generator make, model, and location, with separate pricing for inspection, load bank testing, infrared scanning, ATS inspections, valve adjustments, and minimum and emergency service call rates. All quoted unit prices must remain firm for the initial one-year period; price adjustments are considered prior to renewal agreements. Future generator add-ons will be priced based on existing comparable units.
The contractor must demonstrate a minimum of five years of business experience and provide references from utility and governmental agencies. Insurance requirements include a minimum general aggregate liability limit of $2,000,000. Vendors must comply with E-Verify employment eligibility verification, Florida Public Records Act compliance, NIST cybersecurity standards, and various statutory attestations regarding human trafficking, foreign country ownership, discriminatory status, and forced labor compliance. Award may be made to multiple vendors, and the Commission reserves the right to reject any or all quotations or cancel the solicitation.
Opportunity text
The New Smyrna Beach Utilities is seeking a quote from a qualified Generation Contractor to perform inspections of the specified Generators (See table below). Contractor shall provide a formal, written report which will document the findings including pictures and video. Contractor will provide two (2) hard copies of the report, and an electronic version in PDF format. Terms: Initial One Year Contract with three additional one-year renewals upon mutual agreement Specifics: A. Perform thorough documented inspection of complete generator assembly upon arrival. B. Perform a two (2) hour load bank test annually. Provide written report. C. Inspect ATS cabinet, ATS contactor and ATS position switches. Provide written report. D. Infrared scan with report and pictures on (MLCB) generator and service entry breakers performed annually. Provide written report. E. Adjust valves as needed. Provide written report of before and after valve lash and compression. F. Must have access to proprietary operating software to trouble shoot all generators. G. Must be able to respond during an outage, within one hour of initial call. H. Future generator add-ons would be priced based on existing like generator.
Files
| File | Type | Posted |
|---|---|---|
| RFQ_26773.pdf |
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