RFP2526. 1 Auditor

Clatsop Community College is soliciting sealed proposals from qualified Certified Public Accountant firms to conduct comprehensive financial audits for the College and its Foundation over five consecutive fiscal years, beginning with fiscal year 2026. The procurement seeks an independent auditor to perform financial statement audits in accordance with generally accepted auditing standards, Government Auditing Standards, the Uniform Single Audit Act, and OMB Uniform Guidance. Mandatory requirements include current W-9 documentation, participation in external quality control/peer review programs, continuing education programs, and Oregon licensure for the lead auditor. The evaluation process will weight non-cost factors at 60 percent, focusing on firm experience, staff qualifications, regulatory knowledge, software system experience, community college expertise, references, and audit approach, with cost accounting for the remaining 40 percent. Proposers must submit detailed fee schedules with total billable hours and Not To Exceed annual costs for both the College and Foundation. Key submission deadlines include written questions due by January 14, 2026, proposal submission by February 12, 2026, at 3:00 p.m. PST, proposal evaluation from February 17-27, 2026, and Board of Education award approval on March 12, 2026.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The College receives approximately $3.8 million in federal funds for student financial aid and grant programs, which will be part of the audit scope. Deliverables include comprehensive annual audit reports, with final audit reports due by November 30 for the College and October 31 for the Foundation each fiscal year. The selected firm's partner or audit manager must present findings to the College's Board of Education in December and the Foundation Board of Directors in November. Work papers must be retained for a minimum of three years. The auditor will need to demonstrate familiarity with specific software systems, including Ellucian Colleague and ADP. While no specific budget range is explicitly stated, proposers must provide a detailed fee schedule for the entire five-year engagement, with costs calculated separately for the College and Foundation. The contract is scheduled to commence in May/June 2026, following a pre-audit planning meeting.