RFP2024-153 Beach Park Access Control

The City of Long Beach in Nassau County, New York, is seeking a vendor to provide a comprehensive Beach Park Access Control digital solution through RFP2024-153. The procurement aims to implement a web-based system for selling and managing beach passes for residents and non-residents, including diverse pass types such as senior, veteran, child, and adult options. The selected vendor must develop a platform that allows pass purchases from any web-enabled device, enables seamless entry verification, and provides real-time reporting on pass sales and usage. Proposals are due on January 10, 2025, with an anticipated contract start in February 2025, and the City expects to enter a three-year agreement with potential two-year renewal options. The evaluation will be conducted using a point-based system: management capabilities (20 points), fee/compensation (25 points), qualifications/experience (25 points), and ability to meet city needs (30 points), with a potential bonus of 5 points for DBE or MWBE certification. The system must collect minimal user information and interface directly with the City's bank account, with all data remaining exclusively owned by the City of Long Beach.

The procurement appears open to all qualified vendors, with a specific emphasis on encouraging participation from Disadvantaged Business Enterprises (DBE) and Minority/Women-owned Business Enterprises (MWBE), as indicated by the potential bonus points for certification. The City currently sells between 250,000-300,000 beach passes annually for its 3.5 miles of Atlantic Ocean beach frontage, suggesting a substantial operational scale for the selected vendor. While no incumbent vendor is explicitly mentioned, the RFP indicates an expectation of integrating with existing city financial systems and processes. The City reserves the right to reject any and all proposals and does not guarantee a minimum service amount, providing flexibility in the procurement process. Though a specific budget range is not disclosed, the comprehensive nature of the access control system and the annual pass volume suggest a significant potential contract value. Proposers are required to submit an original and five hard copies of their proposal, along with one electronic copy, to the Purchasing Department, following specific submission guidelines outlined in the RFP documentation.