RFP-Vehicle Graphics for the Walworth County Sheriff's Offce

Walworth County, Wisconsin issued a Request for Bid (RFB) for vehicle graphics services for the Walworth County Sheriff's Office, seeking qualified vendors to design, manufacture, and professionally install custom reflective vinyl graphics on specific law enforcement vehicles, including a 2018 Ford Police Interceptor (Explorer), a 2019 Chevrolet Tahoe Special Service Vehicle, and a Ford Expedition XL Special Service vehicle. The project requires vendors to provide graphics with specific design elements, including trunk, door, and fender graphics with precise text requirements like "SHERIFF," "WALWORTH COUNTY," and "DIAL 911." Vendors must also offer graphics removal services for police vehicles marked for auction. Key qualification requirements include a minimum of five years of verifiable vehicle graphics experience, preferably in law enforcement settings, and the ability to provide three references from similar or larger accounts. The graphics warranty must cover at least three years for labor and materials, including fade protection. Key deadlines included vendor questions due by January 15, 2018, at 3:30 p.m., and final bids due January 29, 2018, at 1:00 p.m. The contract term is set to commence April 1, 2018, and terminate March 31, 2020, with an option to extend for three additional one-year periods.

The RFB did not specify specific set-aside designations for disadvantaged enterprises or restrict participation to particular types of organizations. International vendors were permitted to submit bids, provided they could execute the work within the United States. Eight vendors submitted bids for the contract, with pricing for Ford Utility Police Interceptor graphics ranging from $500 to $975, and Chevrolet Tahoe graphics installation ranging from $500 to $975. Graphics removal services were priced between $160 and $800. Hoopster Performance Graphics, Inc. emerged as the lowest overall bidder with a total combined pricing of $1,250.74 for all services. The county reserved the right to award the contract to the lowest responsible, responsive bidder or based on a quality versus price evaluation. Additionally, the county maintained the option to extend the contract for cooperative or "piggyback" purchasing by other governmental agencies under the same terms and conditions. Artwork produced under the contract would become the property of Walworth County upon contract termination, and payment could be made via procurement card or within 45 days of invoice receipt.