RFP - Regional Facility HVAC Upgrades: Regions 3, 4 and 5

The Oregon Department of Transportation (ODOT) is seeking proposals from qualified engineering firms to provide design and engineering services for HVAC upgrades at its regional facilities in Regions 3, 4, and 5, including locations in Marion County and the City of Salem. The project objectives are to improve occupant comfort, upgrade building controls, and reduce energy consumption and greenhouse gas emissions. Key requirements include submitting detailed cost and billing information, professional engineer qualifications, and a quality management plan. Mandatory site visits were held in July and August 2021, and proposals are due by September 1, 2021. ODOT anticipates a 2-3 year contract duration, with a construction budget range of $3-$3.5 million.

The RFP includes a 12% Certified Small Business Aspirational Target but does not specify any Disadvantaged Business Enterprise (DBE) participation goals, as federal funding is not anticipated. The incumbent contractor, Systems West Engineers, was recently selected for contract negotiations. ODOT will negotiate the final scope of work and maximum contract amount with the apparent successful proposer following the evaluation process.