34748_ITA.pdf
PDF 214 KB Posted
- Solicitation number
- S-73000-00000192
- Issued by
- Marion County, Salem City, Oregon
About this file
The document is a Notice of Intent to Award from the Oregon Department of Transportation (ODOT) for RFP #34748 S-73000-00000192 - Regional Facility HVAC Upgrades: Regions 3, 4 and 5. ODOT has selected Systems West Engineers as the top ranked firm for contract negotiations to provide personal services as specified in the RFP. ODOT's Project Manager, Eric Spond, will initiate contact with the Consultant to negotiate the scope of work, schedule, and costs. No work is authorized until the contract is signed, and the Consultant receives a written Notice to Proceed from ODOT. Negotiations are anticipated to be completed within 30 days of the notice.
The contract will cover HVAC upgrades to regional facilities in Regions 3, 4, and 5 in the state of Oregon, including jurisdictions of Marion County and Salem City. The RFP requirements include submitting a Breakdown of Costs, Certificates of Insurance, Responsibility Inquiry form, and Quality Plan. ODOT prefers Consultants to accept ACH direct deposit payments, which can also be extended to subcontractors to expedite payments.
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Other files
| File | Type | Posted |
|---|---|---|
| Att_C_ORBuys.docx | DOCX document | |
| Exhibit 1 Facility Profiles.pdf | ||
| R3 and R5 Attendee List.pdf | ||
| 34748_Att A Sample PSK 210630.pdf | ||
| 34748_QA Final.pdf | ||
| Exhibit 2 Region 3 Technical Analysis.pdf | ||
| 34748_Addendum 1.pdf | ||
| 34748_Sign in sheet_.pdf | ||
| 34748_RFP 210630.pdf | ||
| 34748_Addendum 2.pdf | ||
| R4 Attendee List.pdf |
Show all 11
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Text version
OREGON DEPARTMENT OF TRANSPORTATION
Notice of Intent to Award
DATE: September 23, 2021
SUBJECT: Intent to Award –RFP #34748 S-73000-00000192- Regional Facility HVAC Upgrades:
Regions 3, 4 and 5
Contract Number: B38684
Systems West Engineers is the top ranked firm selected for negotiations of a contract to provide Personal Services as specified in the above referenced RFP. The award submittal requirements stated in the RFP are summarized on attachment 1 of this notice.
Eric Spond will be the ODOT’s Project Manager for this Project. ODOT’s Project Manager will initiate contact with Consultant and will be the primary contact for negotiation of the scope of work, schedule of performance and costs under the contract. Following discussion and agreement on the scope and statement of work, a Breakdown of Costs must be completed (using the BOC, BOC-CPFF or BOC-NBR as applicable) and submitted to ODOT’s PM. Note that no work is authorized until all parties have signed the contract and Consultant has received a written Notice to Proceed from ODOT’s Project Manager.
Negotiations are anticipated to be completed within 30 days of this notice. If agreement on costs, tasks, or other contract requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the RFP and governing OARs.
Sincerely, Kayleen Warner
Kayleen Warner
503-986-2940
Kayleen.warner@odot.state.or.us
As per the RFP, since one proposal was received there will not be a protest period.
Note: The Oregon Department of Transportation is committed to complying with all statutory requirements to ensure that it is providing information that is more accessible to people with disabilities, as required by Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and 36 C.F.R. 1194 Appendix A. To request reasonable accommodation for access, due to a disability, to information related to this document, please contact the Oregon Department of Transportation’s Procurement Office at 3930 Fairview Industrial Drive SE Salem, OR 97302-1166, phone #503-986-2710 or OPOAdministration@odot.state.or.us.
https://www.oregon.gov/ODOT/Business/Procurement/DocsPSK/BOC.xls https://www.oregon.gov/ODOT/Business/Procurement/DocsPSK/BOCcpff.xls https://www.oregon.gov/ODOT/Business/Procurement/DocsPSK/bocnbr.xls mailto:Kayleen.warner@odot.state.or.us mailto:OPOAdministration@odot.state.or.us
Attachment 1 – Award Submittal Requirements
Please email to me the following items if marked as “REQUIRED” in the RFP (see detailed requirements and due date for each item in Section 3 of the RFP).
• Breakdown of Costs
• Certificates of Insurance
• Responsibility Inquiry form
• Quality Plan
Direct Deposit via Automated Clearing House (“ACH”). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.
https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf
| OREGON DEPARTMENT OF TRANSPORTATION |
| Kayleen Warner |
| 503-986-2940 |
| Kayleen.warner@odot.state.or.us |
| As per the RFP, since one proposal was received there will not be a protest period. |
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