RFP Number 4. 25. 25. 1 - Childcare Services

David Douglas School District No. 40 in Portland, Oregon is seeking a qualified vendor to provide comprehensive childcare services across multiple elementary and middle school locations through RFP 4.25.25.1. The contract will cover before and after school care, full-day care during non-school days, winter, spring, and summer breaks, with services required from 6:30 a.m. to 6:00 p.m. daily. The selected provider must comply with Early Learning Division requirements and deliver supplemental programming including field trips, STEM activities, arts and crafts, literacy, and physical activities. Proposals will be evaluated on a 100-point scale, with points distributed across program proposal (30 points), additional programming (10 points), staff/team experience (20 points), staff availability (20 points), and cost/expenses (15 points). The RFP requires proposers to demonstrate adequate staffing, K-12 childcare experience, and detailed fee structures with hourly rates. The proposal deadline is May 26, 2025 at 2:00 p.m. PST, with an initial one-year contract term starting July 1, 2025 and options to renew for up to three additional one-year periods.

The district encourages proposals from culturally responsive organizations and emphasizes that parents will pay the childcare provider directly. While no specific set-aside designations are explicitly stated, the RFP suggests a preference for diverse providers, with the Proposer Certification Form allowing vendors to indicate certification by the Oregon Office of Minority, Women & Emerging Small Business (OMWESB). No proposal security, performance bond, or payment bond is required for this solicitation. The district reserves the right to award contracts to one or more qualified firms. While specific budget ranges are not detailed, the proposal form requires vendors to provide comprehensive fee structures, including estimated costs per student for various service types such as before and after school care, break and summer services, meals, and administrative fees. The contract will cover services across 12 different school locations, with providers expected to specify their capacity to serve children and potential additional service costs.