Addendum 1 RFP 4.25.25.1 Childcare.pdf
PDF 294 KB Posted
- Attached to
- RFP Number 4. 25. 25. 1 - Childcare Services
- Solicitation number
- S-P26040-00013645
- Issued by
- Multnomah County, Oregon
About this file
This document is Addendum #1 for Request for Proposals (RFP) 4.25.25.1 issued by David Douglas School District No. 40 in Portland, Oregon, seeking a childcare services provider. The addendum primarily updates the proposal submission deadline from May 26, 2025, to May 27, 2025, while maintaining the 2:00 p.m. PST submission time. The RFP seeks a vendor to provide comprehensive childcare services across multiple school locations, including before and after school care, full-day care during non-school days, and full-day care during winter, spring, and summer breaks. The initial contract term will start July 1, 2025, with potential options to renew for up to three additional one-year periods.
The RFP will be evaluated using a 100-point scale, with points distributed across program proposal (30 points), additional programming (10 points), staff/team experience (20 points), staff availability (20 points), and cost/expenses (15 points). Proposers must demonstrate K-12 childcare experience, adequate staffing, and provide detailed fee structures. The district emphasizes that parents will pay the childcare provider directly and encourages proposals from culturally responsive organizations. While no specific set-aside designations are explicitly stated, the RFP suggests a preference for diverse providers, with the Proposer Certification Form allowing vendors to indicate certification by the Oregon Office of Minority, Women & Emerging Small Business (OMWESB). No proposal security, performance bond, or payment bond is required, and the district reserves the right to award contracts to one or more qualified firms.
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Text version
David Douglas School District Learn – Grow - Thrive
Ken Richardson, Superintendent I 11300 NE Halsey Street, Portland, Oregon 97220 I Phone 503-252-2900 I Fax 503-256-52 18
RFP 4.25.25.1
REQUEST FOR PROPOSALS FOR
CHILDCARE SERVICES
ADDENDUM #1
This addendum, together with the original Request for Proposals, shall form the complete Request for Proposals. This addendum sets forth only the changes and additions, which are to be made in the original Request for Proposals. The original documents remain in full force and effect except as specifically modified in this addendum.
This addendum includes the following items:
STRIKETHROUGH DENOTES ITEMS CHANGED. RED TEXT NOTES CHANGES TO ORIGINAL RFP 4.25.25.1. THE ONLY CHANGE IS THE PROPOSAL DUE DATE IS UPDATED FROM MAY 26, 2025 TO MAY 27, 2025.
• Updated Page 1:
RFP Number 4.25.25.1
Proposal Due Date and Time
May 27, 2025 May 26, 2025 By 2:00 p.m. PST
Late proposals will not be accepted or considered.
Submit Written Proposals to:
Patt Komar Director of Administrative Services David Douglas School District No. 40 Business Office 11300 NE Halsey St.
Portland, OR 97220
Electronic responses will NOT be accepted or considered.
Direct Questions to:
Patt Komar Director of Administrative Services Email: dd_purchasing@ddouglas.k12.or.us Phone: (503) 261-8212
See the sequence of selection process events for deadline for questions.
Pre-Qualification: ☐ Required ☒ Not Required
Pre-Proposal Meeting:
☐ Mandatory ☒ Not Required
See the sequence of selection process events for location and time of any Mandatory Meetings.
School District 40 complies with provisions of the various civil rights laws, such as the Fair Employment Practices Act, Title IX Regulations, the Americans with Disabilities Act and section 504 of PL 93.112 in employment and educational programs and activities.
• Updated Page 6:
II. CONDITIONS GOVERNING THE PROCUREMENT
This section lists the major events of the Selection Process and specifies general requirements.
B. SEQUENCE OF SOLICITATION EVENTS
Event Responsible
Party Date Location
1. Advertisement DDSD Procurement 4/25/2025 Public Advertisement in DJC
2. RFP Made Available to Potential Proposers
DDSD
Procurement
4/25/2025 2:00 p.m.
Oregon Buys:
https://oregonbuys.gov/bso/view/log in/login.xhtml.
3. Pre-proposal Conference
DDSD
Procurement None N/A
4.
Submission of Written Questions Requests for Clarifications/ Protests of RFP contents
Potential Proposers
5/16/2025 4:00 p.m.
Patt Komar Director of Administrative Services, dd_purchasing@ddouglas.k12.or.
us
5. Release of Last Addendum Prior to Submission of Proposals
DDSD
Procurement 5/19/2025 Emailed to all requestors by DDSD procurement
6. Submission of Proposals:
Documents 1 & 2 Proposers 5/27/2025 5/26/2025
2:00 p.m.
Oregon Buys:
https://oregonbuys.gov/bso/view/log in/login.xhtml.
7. Public Opening Proposers
DDSD
Procurement
Ten (10) minutes after the submission deadline
DDSD Business Office 11300 NE Halsey St.
Portland, OR 97220 Streamed on Google Meet:
https://meet.google.com/btb-imor-hdh?hs=122&authuser=0
8. Proposal Evaluation Evaluation Committee TBD DDSD Administrative Offices
9. Notice of Finalists DDSD Procurement
To be determined (only if needed)
10. Interviews of Finalists Evaluation Committee
To be determined (only if needed)
David Douglas District Office 11300 NE Halsey St.
Portland, OR 97220
11. Notice of Intent to Award DDSD Procurement
1 Day following final Evaluation Committee Meeting https://oregonbuys.gov/bso/view/login/login.xhtml https://oregonbuys.gov/bso/view/login/login.xhtml https://oregonbuys.gov/bso/view/login/login.xhtml https://meet.google.com/btb-imor-hdh?hs=122&authuser=0 https://meet.google.com/btb-imor-hdh?hs=122&authuser=0
NOTICE: DDSD reserves the sole right, without incurring any liability, to change any aspect of the proposed procurement described above, including the right not to proceed with the procurement and/or the right to proceed in a different manner or on a different timeline than as described above.
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C. EXPLANATION OF SELECTION PROCESS EVENTS
1. LEGAL PUBLICATION
DAVID DOUGLAS SCHOOL DISTRICT NO. 40
• 11300 NE Halsey St. • PORTLAND, OR 97220 • (503) 261-8212
RFP Number 4.25.25.1
David Douglas School District No. 40 is requesting written proposals for firms/organizations to provide on-site school-aged childcare services at District locations. Services provided will include before and after school childcare (during the regular school year and during summer school); full-day childcare on non-school days during the school year when the school is open; and full-day childcare during winter, spring and summer breaks.
The District Business Office is the sole point of contact in the District for this selection process. Proposals may be obtained after 2 p.m., Friday, April 25, 2025 through the Oregon Buys website:
https://oregonbuys.gov/bso/view/login/login.xhtml.
All correspondence pertaining to this RFP, should be directed to:
Patt Komar David Douglas School District, Business Department 11300 NE Halsey St.
Portland, OR 97220
(503) 261-8212, or by e-mailing dd_purchasing@ddouglas.k12.or.us with a request for the RFP.
Proposals will be electronically accepted through the Oregon Buys website:
https://oregonbuys.gov/bso/view/login/login.xhtml. until May 27,2025 May 26, 2025, at 2:00 p.m. Pacific Time.
Proposers who attend the closing will be informed only of the names of the proposers submitting proposals. No other information will be made available at this time.
The District reserves the right to reject any proposal not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all proposals upon a finding of the District it is in the public interest to do so. Proposals that do not meet the response requirements may not be considered by David Douglas School District.
No proposal will be received or considered by the District unless the bid contains a statement as to whether the Proposer is a resident bidder as defined in ORS 279A.120.
12. Deadline for Filing Protest of Award Proposer(s) Seven (7) calendar days from Issue date of Notice of Intent to Award
Protest must be filed by 4:00 p.m.
13. Contract Negotiations Completed Successful Proposer TBD David Douglas Administrative
Offices
14. DDSD Board Approval DDSD June 12, 2025 (tentative) DDSD Board Meeting
15. Notice of Award DDSD TBD David Douglas Administrative Offices https://oregonbuys.gov/bso/view/login/login.xhtml mailto:dd_purchasing@ddouglas.k12.or.us
Patt Komar, Director of Administrative Services Published: April 25, 2025 Published in: Daily Journal of Commerce
Addendum #1 issued April 28, 2025. Signature required below and form to be submitted with any proposals submitted.
FIRM NAME: PHONE:
ADDRESS: FAX NO:
Street City State Zip
E-mail:
BY: TITLE:
Print/Type Name
BY: DATE:
| B. SEQUENCE OF SOLICITATION EVENTS |
| DAVID DOUGLAS SCHOOL DISTRICT NO. 40 |
| ( 11300 NE Halsey St. ( PORTLAND, OR 97220 ( (503) 261-8212 |
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