Addendum 4 Updated Attachment A Proposal Form V3~1.pdf
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- Attached to
- RFP Number 4. 25. 25. 1 - Childcare Services
- Solicitation number
- S-P26040-00013645
- Issued by
- Multnomah County, Oregon
About this file
This document is a Proposal Form (Attachment A) for Request for Proposals (RFP) 4.25.25.1 issued by David Douglas School District No. 40 in Portland, Oregon, soliciting comprehensive childcare services across multiple elementary school locations. The RFP seeks a qualified vendor to provide before and after school care, full-day care during non-school days, winter, spring, and summer breaks, with daily service hours from 6:30 a.m. to 6:00 p.m. The proposal requires detailed information on program capabilities, including supplemental activities like field trips, STEM, arts and crafts, literacy, and physical activities. Proposals will be evaluated on a 100-point scale, with points distributed across program proposal (30 points), additional programming (10 points), staff experience (20 points), staff availability (20 points), and cost/expenses (15 points). The proposal deadline is May 26, 2025 at 2:00 p.m. PST, with an initial one-year contract term starting July 1, 2025 and options to renew for up to three additional one-year periods.
The proposal form requires vendors to provide comprehensive fee structures, including estimated costs per student for various service types such as before and after school care, break and summer services, meals, and administrative fees. Vendors must specify their capacity to serve children across nine elementary school sites, including Cherry Park, Earl Boyles, Gilbert Heights, Gilbert Park, Lincoln Park, Menlo Park, Mill Park, Ventura Park, and West Powellhurst. The district emphasizes cultural responsiveness and allows vendors to indicate certification by the Oregon Office of Minority, Women & Emerging Small Business (OMWESB). The RFP notes that parents will pay the childcare provider directly, and no proposal security, performance bond, or payment bond is required. The district reserves the right to award contracts to one or more qualified firms, with rental fees for district facilities set at $30 per hour per classroom.
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Text version
David Douglas School District No. 40
RFP 4.25.25.1
Childcare Services
ATTACHMENT A – Proposal Form
(30 maximum points available) Please describe the program you will develop and provide in response to the District’s Statement of Work on Page 5 of the Request for Proposals:
(10 maximum points available) Are you able to provide additional activities during breaks, such as, but not limited to, field trips, STEM, arts and crafts, literacy and physical activities? Please describe:
(20 maximum points available) Please describe your staffing capabilities, experience and knowledge providing childcare services for K-12 organizations, as well as associated tasks as described in Item I.B (RFP Project Requirements, Page 5):
Is this a joint proposal with another firm? If yes, please identify any other firms, and disclose the percentage of the work/services to be executed by each firm, based on the dollar amount of the fee proposed in the Proposal:
Not a joint proposal: ☐ Joint proposal, other firm information attached on separate page: ☐
Number of years your organization has been in business and has provided the services for which the proposal is being submitted:
(20 maximum points available) Please indicate your availability to provide childcare services at the following sites. The sites requiring services are dependent on availability due to yearly District construction and childcare program determinations.
Sites:
Cherry Park Elem.
Earl Boyles Elem.
Gilbert Heights Elem.
Gilbert Park Elem.
Lincoln Park Elem.
Menlo Park Elem.
Mill Park Elem.
Ventura Park Elem.
West Powell-hurst Elem.
Check if can serve: ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐
Number of Children Program Can Serve:
(15 maximum points available) Fee Structure (please use an additional sheet of paper if necessary):
Cost Describe cost basis (e.g., hourly, block of time)
Estimated cost of childcare services before school (per student):
Estimated cost of childcare services after school (per student):
Estimated costs of childcare services during breaks (per student):
Estimated costs of childcare services during summer (per student):
Estimated costs of meals (per student):
Estimated cost of Administrative Fees:
If additional services (such as field trips) are offered during breaks, describe any additional costs:
Rental fees for usage of District facilities (rental fees are negotiable): $30/hour per classroom
Revenue Share: Yes ☐ No ☐
Calculation:
Do your estimates include expenses (such as supplies, fees, trip fees)? Yes ☐ No ☐
(5 maximum points available) Provide three references:
Name Company Address Phone Email Work Performed
# 1
# 2
# 3
Signature: _______________________________
Firm Name: ______________________________
Name of Signatory: ________________________
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