RFP- HR Compensation Services

The Housing Authority of the City of Alameda is requesting proposals from qualified human resources firms to provide compensation study services, with proposals due August 19, 2026 and a virtual bidders' conference on August 6 at 3:00 PM.

The scope encompasses compensation studies with benchmark classifications for individual positions, total compensation reviews incorporating benefits packages and leave accruals, specialty and differential pay analysis, and salary structure recommendations. Deliverables must be marked "draft confidential" and include a compensation report with recommendations on salary range changes by position, methodology and benchmarking philosophy, discussion of outliers and data sufficiency, Y rates, and range compaction analysis between supervisory positions. The anticipated schedule calls for draft deliverables on Assistant Director and Director positions by October 31, 2026; other exempt positions by February 1, 2027; and hourly positions by April 1, 2027.

The contract term is three years with options for two additional one-year extensions, not to exceed five years total under HUD regulations. Funding may include Community Development Block Grant (CDBG) funds, HOME Investment Partnerships Program (HOME) funds, and Section 8 administration funds, or other sources depending on services selected. No fixed contract value is stated; proposers must provide itemized budgets with detailed cost explanations across all five contract years, broken down annually with increases specified.

Evaluation criteria allocate maximum points as follows: Qualifications and Experience (30 points), Proposed Approach (20 points), Lowest Overall Price (20 points), References (10 points), Customer Service (10 points), and Cost Analysis and Budget (10 points). Proposers must maintain Professional Liability insurance with limits of $2,000,000 per occurrence and Cyber Liability insurance. Proposers must be eligible to conduct business in California and the City of Alameda and must be paid through Electronic Funds Transfer or Automated Clearing House. Questions are due August 7 at 4:00 PM through the Bonfire Procurement Portal. The AHA reserves the right to negotiate fees with the highest-rated proposer and to select one or more successful proposers.