RFP for Stormwater Inspection Services at Commercial & Industrial Facilities

The City of Milpitas is issuing a Request for Proposals (RFP) for Stormwater Inspection Services at Commercial and Industrial Facilities, seeking a contractor to support its Industrial and Commercial Site Controls Program under the Municipal Regional Stormwater Permit (MRP), Order No. R2-2022-0018. The primary objective is to conduct annual stormwater inspections at 300-400 industrial and commercial facilities per fiscal year, with all inspections to be completed by June 30th annually. Key deliverables include scheduling inspections, documenting findings in the Lucity data management system, delivering on-site inspection notices and educational materials, issuing follow-up notifications for violations, and conducting re-inspections within 15 calendar days for facilities requiring corrective actions. Proposers must have a minimum of five years of experience in similar services, maintain active California Secretary of State registration, and hold a City of Milpitas business license. The RFP evaluation will be conducted using seven weighted criteria: Cover Letter and Compliance (5 points), Company Profile (10 points), Execution Plan (25 points), Personnel Assigned (15 points), Technical Proposal (20 points), Proposed Compensation (20 points), and References (5 points). The RFP was released on December 19, 2025, with a question submission deadline of January 7, 2026, at 12:00 p.m., and a proposal submission deadline of January 28, 2026, at 12:00 p.m.

The RFP does not specify any specific set-aside designations or restrictions on the types of organizations that can respond. Proposers must submit completed cost forms using the Stormwater Cost Form, with all costs covering labor, materials, equipment, facilities, management, overhead, and profit for the full five-year term. Annual cost increases are limited to a maximum of 3% over the previous year's rates. While no incumbent vendors are mentioned, the City will provide electronic tablets and technical support for the contract. The contract term is up to five years, with the City reserving the right to award multiple contracts if desired. Insurance requirements are comprehensive, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limits), Professional Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Workers' Compensation Insurance with statutory limits. The City will procure the services through a competitive bidding process, with final award contingent upon successful contract negotiations and City Council approval. While a specific budget range is not explicitly stated, the cost form allows for hourly rate submissions across various service categories for the five-year contract period.