Stormwater_Cost_Form.xlsx

This is a Cost Form Attachment for a Request for Proposals issued by the City of Milpitas for Stormwater Inspection Services at Commercial and Industrial Facilities. The RFP seeks contractor support for the City's Industrial and Commercial Site Controls Program under the Municipal Regional Stormwater Permit, with services to be provided for a five-year contract term. The primary scope includes conducting annual stormwater inspections at 300-400 industrial and commercial facilities per fiscal year, with all inspections completed by June 30th annually. Key deliverables encompass scheduling inspections, documenting findings in the Lucity data management system, delivering on-site inspection notices and educational materials, issuing follow-up notifications for violations, and conducting re-inspections within 15 calendar days for facilities requiring corrective actions. The RFP was released on December 19, 2025, with a question submission deadline of January 7, 2026, and a proposal submission deadline of January 28, 2026, at 12:00 p.m. Evaluation criteria include Cover Letter and Compliance (5 points), Company Profile (10 points), Execution Plan (25 points), Personnel Assigned (15 points), Technical Proposal (20 points), Proposed Compensation (20 points), and References (5 points).

The cost form requires vendors to submit hourly rates for five service categories—Principal Engineer meetings and correspondence, Associate Engineer meetings and correspondence, program management and data management, inspections, and re-inspections—across all five contract years. All costs must include labor, materials, equipment, facilities, management, overhead, and profit, with annual cost increases limited to a maximum of 3% over the previous year's rates. Proposers must have a minimum of five years of experience in similar services, maintain active California Secretary of State registration, and hold a City of Milpitas business license. The City will provide electronic tablets and technical support for the contract. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limits), Professional Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Workers' Compensation Insurance with statutory limits. The RFP does not specify any set-aside designations or restrictions on organization types, and the City reserves the right to award multiple contracts if desired.