RFP # 6000002728 - request for proposals for performance of expert professional project risk management services (small business enterprises) as requested on a "call-in" basis during 2025 through 2027 - open

The Port Authority of New York and New Jersey is seeking expert professional project risk management services through RFP #6000002728, structured as a task-based contract for small business enterprises to be performed on a "call-in" basis during 2025 through 2027. The solicitation targets comprehensive project risk management services including risk assessments, workshop facilitation, engineering documentation review, risk analysis, and comprehensive reporting. Specific deliverables will include risk registers, detailed reports, and electronic model components, with consultants required to utilize specific software tools like Oracle's Primavera P6 and Palisades @Risk for modeling and analysis. Proposals are due by 2:00 PM Eastern Time on March 28, 2025, with a virtual pre-proposal meeting scheduled for March 10, 2025, at 11:00 AM. The evaluation process will be conducted on a pass/fail basis, considering technical qualifications, cost proposals, and the ability to meet specified requirements, with potential for multiple contract awards.

The procurement is specifically set aside for Small Business Enterprises (SBEs) certified by the Port Authority, with explicit participation goals for diverse businesses including 20% Minority Business Enterprises (MBEs), 10% Women-owned Business Enterprises (WBEs), and 3% Service-disabled Veteran-owned Business Enterprises (SDVOBs). Proposing firms must have a minimum of five years of experience in professional project risk management services for infrastructure construction programs. The contract will have an initial two-year term with options for two additional one-year extensions at the Authority's discretion. While no specific incumbent vendors are mentioned, the contract allows for flexible task order distribution to ensure fair competition among selected vendors. Compensation will be structured using a multiplier applied to actual salaries, with potential for lump sum task orders, though specific budget ranges are not explicitly detailed in the provided documentation. Insurance requirements include $2 million in various liability coverage, including Commercial General Liability, Automobile Liability, Professional Liability, and Workers' Compensation.