4-Addendum1 6000002728.pdf

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

March 11, 2025

SUBJECT: REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT

PROFESSIONAL PROJECT RISK MANAGEMENT SERVICES (SMALL

BUSINESS ENTERPRISES) AS REQUESTED ON A "CALL-IN" BASIS

DURING 2025 THROUGH 2027 (RFP# 6000002728) – ADDENDUM #1

Dear Sir or Madam:

The following are questions from Request for Proposals (RFP) recipients. The questions and the corresponding Port Authority of New York and New Jersey (the Authority) answers are provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the attendance and presentation from the March 10, 2025, pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s attendance and presentation for your reference.

Question #2: If a firm is a Port Authority certified Minority Business Enterprise (MBE) and Women-owned Business Enterprise (WBE), how will the MBE and WBE goals be counted?

Answer #2: A Prime that is certified by the Port Authority as both an MBE and a WBE (M/WBE) shall satisfy both the 20% MBE and 10% WBE good faith effort goals on non-construction contracts up to $2 million. If the Prime Proposer (who is not certified) includes a Port Authority certified M/WBE subconsultant, the M/WBE subconsultant would only satisfy the 20% MBE good faith effort goal on non-construction contracts up to $2 million. However, note that all firms are encouraged to use every good-faith effort to utilize subconsultants who are Port Authority certified MBEs, WBEs or Service-disabled Veteran-owned Businesses (SDVOBs) to the maximum extent feasible.

Question #3: If a Prime firm is a Port Authority certified Small Business Enterprise (SBE) and MBE, for example, would the MBE goal be fulfilled, and therefore, other subconsultants would be required to fulfill the WBE and SDVOB goals?

Answer #3: If the non-construction contract is $2 million or less, a Port Authority certified MBE prime will satisfy the 20% MBE goal, assuming they will be self-performing. In the proposal, yes, the Proposer will need to demonstrate good faith efforts to meet the 10% WBE and 3% SDVOB goals.

The date for receipt of proposals for the subject RFP remains 2:00 P.M. on March 24, 2025.

If you have any questions, please contact Ms. Courtney R. Eddington at ceddington@panynj.gov.

mailto:ceddington@panynj.gov

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REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT PROFESSIONAL

PROJECT RISK MANAGEMENT SERVICES (SMALL BUSINESS ENTERPRISES) AS

REQUESTED ON A "CALL-IN" BASIS DURING 2025 THROUGH 2027

RFP# 6000002728

Pre-Proposal Attendance Sheet from March 10, 2025

Organization Email Jay Tamilalagan jay.tamilalagan@hdconsultgroup.com Dinesh Patel dpatel@haiderengineering.com Jose Cardenas jose@shapirocm.com Ryan Spearing rspearing@mcfaglobal.com Gibson, Patti PGibson@keller-engineers.com Luis Alamo lalamo@alamoinsurance.net Venerando (Ray) Vasta vvasta@pacogroup.com Arthur Huang ahuang@stellarservices.com Amin Terouhid terouhid@adroitprojectconsultants.com Raynor Rogers rrogers@costrakconsulting.com Karen Maida kmaida@mckissack.com Hesham Kotby hkotby@kotby.net Tao Liu tao.liu@diligene.com Madison Bagwell mbagwell@siengineering.com Alonzo Cruz Acruz@dackconsulting.com Chris McKittrick CMcKittrick@joiscm.com Patricia Robinson probinson@mckissack.com Kathrine Nash knash@promatechinc.com Jeanefer Abonitalla jabonitalla@infiniteconsultingcorp.com Ahmed Suleman asuleman@costrakconsulting.com Gina Callender gcallender@macandeve.com Edith Davison edith.davison@tollintl.com Yinglin Lin ylin@stellarservices.com Don Hua dong.hua@diligene.com Raim Izhar rizhar@siengineering.com David Youell David.Youell@turntown.com Diksharani Chanale diksharani.chanale@hdconsultgroup.com Raymond Jewett rjewett@siengineering.com Jeannine Nelson j.nelson@tctcost.com Michael Papagianakis michael.papagianakis@hdconsultgroup.com Donna Hager donna@macandeve.com Costrak - Kojo (Unverified) kidun@costrakconsulting.com

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REQUEST FOR PROPOSALS FOR PERFORMANCE OF EXPERT PROFESSIONAL

PROJECT RISK MANAGEMENT SERVICES (SMALL BUSINESS ENTERPRISES) AS

REQUESTED ON A "CALL-IN" BASIS DURING 2025 THROUGH 2027

RFP# 6000002728

Pre-Proposal Attendance Sheet from March 10, 2025

Organization Email

Nancy Popkin nancypopkin@shapirocm.com Jacqueline Garcia jgarcia@mpengs.com Brian Luke b.luke@resmgt.com Richard Depaoli rdepaoli@dackconsulting.com Andrew Silverman ASilverman@infiniteconsultingcorp.com Patrick Askew paskew@onejfk.com Indira Varadarajan ivaradarajan@mpengs.com Sameer Sarfraz ssarfraz@alamoinsurance.net ggreene granwoodinc.com ggreene@granwoodinc.com Stuart Brown stu@nexusmedlabs.com Frank LaPlaca frank.laplaca@hdconsultgroup.com Wayne Lambert Wayne.Lambert@turntown.com Anna Hu ahu@stellar4.com

EXPERT PROFESSIONAL

PROJECT RISK MANAGEMENT CALL-IN PROGRAM

2025 THROUGH 2027

Pre-Proposal Presentation

March 10, 2025, 11:00 A.M.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

AGENDA

Welcome – Courtney R. Eddington, Solicitation Manager

Office of Diversity, Equity & Inclusion – Alex Rollison, Compliance Manager

Scope of Service Highlights – Dihan Lu, Senior Project Manager, Project Management Office

Insurance Requirements – Rita Maquieira, Risk Financing

Procurement Process – Courtney R. Eddington, Solicitation Manager

Q&A

WELCOME & OVERVIEW

Courtney R. Eddington Solicitation Manager

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Alex Rollison Compliance Manager

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Department Overview

BUSINESS DIVERSITY WORKFORCE DIVERSITY

& EEO COMPLIANCE

• Capacity Building

• Certification

• Compliance Review

• Employee Experience

• Equal Employment Opportunity

• Workforce Diversity, Equity & Inclusion

PERFORMANCE

REPORTING & POLICY

OVERSIGHT

• Performance Reporting & System Support

• Civil Rights Compliance

• Policy, Process & Procedures

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community. Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

Specific ACDBE/DBE goals for federally assisted contracts are set in accordance with federal regulations.

M/WBE

SDVOB

ACDBE/DBE

SBE

Eligibility Criteria for Certification

MWBE

• 51% owned and managed by Minority or Women Owner(s) who are citizen or permanent residents

• Make critical day to day decisions

• Capital contribution are real and substantial and continuing

• Valid for 5 years

• Needs to be in business for at least one year

SDVOB

• 51% owned and managed by Service- Disabled Veteran Owner(s)

• Letter or documentation issued by Veteran Affairs showing SDVOB status

• Principal place of business or significant presence in NY & NJ

Efforts to Achieve Good Faith Effort Submit participation plans with the RFP response or bid, as required by the contract.

Create participation plans that provide meaningful opportunities for MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d) Establish transparent processes for pre-qualifying and selecting firms

After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms: https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

SCOPE OF SERVICE HIGHLIGHTS

Dihan Lu Senior Project Manager, Project Management Office Manager, Policy and Projects, Real Estate

Dihan Lu

Scope of Service Highlights

To retain expert professional project risk management services, on a “call-in” basis. The services shall include, but not be limited to:

Task A: General Task B: Risk Assessment Preparation Task C: Engineering Documentation, Cost Estimates, & Schedule Review Task D: Project Risk Assessment Workshop Task E: Risk Analysis and Risk Modeling

Project Risk Management Services

Scope of Service Highlights

Task F: Risk mitigation workshop Task G: Project risk assessment report Task H: Related project risk management support services

Project Risk Management Services (continued)

INSURANCE REQUIREMENTS

Rita Maquieira Risk Financing

Insurance Requirements

• Commercial General Liability Insurance – $2 million per occurrence for bodily injury and property damage liability.

• Automobile Liability Insurance – $2 million per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles.

• Workers’ Compensation and Employers Liability Insurance – To statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

• Professional Liability (Errors and Omissions) – Insurance appropriate to the Consultant’s profession, with limit no less than $2 million per occurrence.

PROCUREMENT PROCESS

Courtney R. Eddington Solicitation Manager

Procurement Process for RFP Solicitations

Solicitation Documents consist of the following:

1. Proposer Requirements

2. Staff Qualifications and Experience

3. Firm Qualifications and Experience

4. MBE/WBE/SDVOBs Participation Plan

Procurement Process for RFP Solicitations

Solicitation Documents consist of the following:

6. Cost – Salary Schedule

7. Conflict of Interest

8. Standard Agreement

9. Attachment A – Scope of Work

10.Attachment B – Terms of Discussion

11.Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

Be as specific as possible when describing what projects your staff and firm have worked on

Include MBE, WBE and SDVOB subconsulting opportunities

LBE participation on Airport related task orders

After the Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!