RFP # 6000001843 - performance of expert professional asset life cycle management, operations analysis, and data collection services as requested on a task order basis for a four-year term - open

The Port Authority of New York and New Jersey has issued RFP #6000001843 for expert professional services in asset life cycle management, operations analysis, and data collection to be performed on a task order basis over a four-year term from 2024-2028. The procurement seeks consulting firms to support the Authority's Enterprise Asset Management (EAM) program, with services targeting standardization of asset information, data management improvements, and implementation of best practices across infrastructure and facility assets. Specific deliverables include collecting and updating asset inventories, supporting migration to the Enterprise Maximo Platform, developing asset life cycle management best practices, and implementing change management policies. The virtual pre-proposal meeting is scheduled for November 30th, 2023, at 1:00 PM Eastern Time, with proposals due by December 14th, 2023, at 2:00 PM Eastern Time. Proposals will be evaluated on a pass/fail basis, considering technical qualifications and cost, with firms required to demonstrate compliance by providing at least two relevant projects completed within the past ten years.

The RFP includes specific participation goals for diverse business enterprises: 20% for Minority Business Enterprises (MBEs), 10% for Women-owned Business Enterprises (WBEs), and 3% for Service-disabled Veteran-owned Business Enterprises (SDVOBs). Proposers must submit via the Bonfire online platform and can propose on subset service areas without covering the entire scope. Compensation will be structured through a multiplier system applied to actual salaries, with potential for lump-sum task order arrangements. The Port Authority reserves the right to retain multiple firms for these services. Insurance requirements are comprehensive, including $2 million in commercial general liability, $2 million in commercial automobile liability, $5 million in professional liability, $2 million in cyber security errors and omissions, and workers' compensation insurance. The project will involve integration with multiple technological systems including Maximo, ArcGIS, BIM, SAP, and PeopleSoft, covering facilities such as airports, tunnels, bridges, and the World Trade Center.