RFP 546019 Window A/C Unit Installation

The City of Detroit Office of Contracting and Procurement, on behalf of the Housing and Revitalization Department, is seeking qualified contractors to supply, install, and commission window air conditioning units equipped with MERV-13 or higher air filters at approximately 220 single-family or multi-family residential homes (not exceeding 4 units) in the Delray neighborhood. The project runs from June 2026 through December 2026, with all installation work to be completed by September 30, 2026, and final invoicing due by October 30, 2026. Respondents must demonstrate a minimum of five years of experience in electrical or general contracting services in occupied homes, provide three references from contracts completed within the last five years, submit proof of current Michigan Builders license and OSHA 10 certification, and furnish proof of bonding capacity issued within the last six months. The contractor is responsible for all labor, materials, equipment, permitting, structural assessment, electrical installation including dedicated circuits where needed, proper mounting and sealing, testing and commissioning, site cleanup, and providing an 18-month warranty on all workmanship. Proposals will be evaluated on capacity (30 points), experience (20 points), and pricing (15 points). A pre-bid conference is scheduled for April 13, 2026 at 12:30 PM EST via Microsoft Teams, written questions are due by April 20, 2026 at 12:00 PM EST through the Supplier Portal, and proposals must be submitted through the EUNA Bonfire portal at detroit.bonfirehub.com by April 23, 2026 at 12:00 PM EST.

Detroit Equalization Credits are available to certified businesses including Detroit-Based Businesses, Detroit Resident Businesses, Detroit Headquartered Businesses (receiving the highest credit of 5 percent), Detroit-Based Small Businesses, Detroit-Based Micro Businesses, Construction Workforce Investment Businesses, Construction Workforce Development Businesses, Joint Ventures, and Mentor Ventures, with credits ranging from 1 to 5 percent provided valid Business Certificates are submitted at bid time. The lowest equalized bidder shall be awarded the contract provided the equalized bid does not exceed 12 percent above the lowest responsible bid submitted or $100,000, whichever is less. The City reserves the right to award one or multiple contracts as a result of this solicitation and anticipates awarding contracts to qualified respondents; however, no specific budget range or award value is disclosed in the RFP documentation. Successful respondents must furnish a payment and performance bond in the amount of 100 percent of the Purchase Order value for all purchase orders exceeding $50,000. The contract is grant-funded through an agreement with the Michigan Department of Transportation, making System of Awards Management (SAM) registration mandatory for award consideration. Contractors must also maintain current insurance policies including Workers' Compensation at Michigan statutory minimum, Commercial General Liability of $1,000,000 per occurrence, and Automobile Liability of $1,000,000 combined single limit, with contract approval requiring authorization from required City departments and Detroit City Council before work commences.