9-Exhibit A - Scope of Services.docx

SCOPE OF WORK

Introduction

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of Housing and Revitalization Department, Bridging Neighborhood Division requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide general contracting services in occupied residential homes from June 2026 – December 2026. The residential homes may be single family or multi-family structures, never exceeding 4 units.

Background Information

Bridging Neighborhoods is soliciting proposals from qualified and licensed contractors to provide window air conditioning units and installation for eligible residents. Eligible residents reside in a specific area in the Delray neighborhood in Detroit. The project will serve up to approximately 220 homes. The goal of this project is to provide window air conditioning that provides filtration for particulate matter.

The purpose of this Request for Proposals (RFP) is to solicit qualified contractors to provide the supply, installation, and commissioning of window air conditioning units at designated facilities. The selected contractor will be responsible for furnishing all necessary labor, materials, equipment, and expertise required to safely and efficiently install window-mounted air conditioning units in accordance with applicable building codes, safety standards, and manufacturer specifications.

Scope of Work All work shall be performed in compliance with applicable codes and regulations and will require the contractor to obtain all necessary permits through the City of Detroit Buildings, Safety Engineering and Environmental Department (BSEED). This includes compliance with 2015 Michigan Residential Code; 2015 Michigan Rehabilitation Code; and 2015 Michigan Energy Code. Upon project completion, the contractor must secure all required inspections and obtain a Certificate of Acceptance prior to final payment.

Scope of Work

· Confirm structural integrity of window frame and sill to support unit weight.

· Identify any issues prior to installation (structural or electrical).

· Install an Energy Star rated window air conditioning unit equipped with a cleanable or replaceable air filter with a rating of MERV-13 or higher (e.g., Frigidaire PureAir® RAC-11 or RAC-8 Premium Allergen Air Filter), using manufacturer approved mounting brackets and support hardware. Units should be securely anchored, leveled and pitched outward for proper drainage.

· Install drip edge or diverter if required.

· Install side panels and secure window sash. Sealing all air gaps with weather stripping.

· Install dedicated circuit for the window A/C unit.

· If the service panel is upgraded, 200-amp service is required.

· Assume lived in space/need to open walls.

· Patch and paint all holes.

· Remove packaging and debris from site. Leave work areas clean and undamaged.

· Ensure units are secured to prevent displacement or fall risk.

· Provide an additional MERV-13 or higher air filter

· Provide homeowner with manufacturer’s warranty and any and all instructional materials for the unit.

It is anticipated that for most homes a dedicated circuit will be installed for the window A/C unit, unless a dedicated circuit already exists.

Deliverables

The selected contractor will be responsible for completing and submitting the following deliverables as part of this project:

1. Project Work Plan Proposed schedule, installation methodology, required resources, and coordination with resident.

2. Supply of Window Air Conditioning Units Provision of all specified window air conditioning units, including any required accessories such as mounting brackets, insulation panels, sealing materials, and filters.

3. Installation Services Complete installation of all window air conditioning units at designated locations, including:

· Secure mounting in window openings

· Proper sealing and insulation to prevent air leakage

· Electrical connection to existing outlets or designated power sources

· Safe and compliant installation according to applicable codes and manufacturer specifications.

4. Site Protection and Clean-Up Protection of surrounding surfaces during installation and removal of all debris, packaging materials, and waste upon completion of work.

5. Testing and Commissioning Functional testing of each installed unit to verify proper operation, airflow, cooling performance, and electrical safety.

6. Documentation and Warranty Information Submission of installation documentation, equipment manuals, warranty information, and maintenance recommendations for all installed units.

7. Deficiency Correction Prompt resolution of any installation deficiencies or issues identified during inspection or within the warranty period.

Evaluation Criteria

Minimum Requirements Proposals will only be accepted from those firms providing the following:

· Respondent must demonstrate a minimum of five-years of experience providing electrical contractor or general contractor services including working in occupied homes by listing a minimum of three references of contracts within the last five year including the revenue of each contract (see attachment A)

· Respondent must provide proof of OSHA 10 certification

· Respondent must provide proof of current State of Michigan Builders license

· Respondents utilizing subcontractors must provide proof of current licenses and certifications as listed above.

· Respondent must provide a current bonding capacity letter (letter issued within the last 6 months)

Pricing

Provide unit pricing in the attached bid sheet.

Project Schedule

Term of Contract: Contract ends 12/31/26; Work is to be performed by September 30, 2026 and invoiced within 30 days of completion.

Place of Performance / Location

The work will be performed at approved homes in the Delray neighborhood of Detroit west of Clark St, south of W. Fort St., east of Leigh St. and I-75 and north of the Detroit River.

Vendor Responsibilities Upon receiving a list of assigned homes, the awarded Contractor must provide a written quote per each participant address.

a. Contractor must provide quote no later than 10 calendar days after walkthrough of participant address.

b. Contractor quote must include all work necessary to complete listed items including readily visible deficiencies. For any work that does not have established line-item pricing, an explanation of existing issue, including any structural conditions that might hinder completion of work, must be provided. For each identified issue, pricing must be provided for review and approval.

c. Contractor quote must either indicate the identification of any environmental concerns present, Contractor’s recommended course of action in accordance with all applicable Federal, State and local environmental regulations/laws and associated cost OR confirm that no other environmental factors were identified at walkthrough.

d. Complete a Terms of Agreement form for each home that clearly communicates a detailed scope of work for the home and submit to BN for sign off.

e. Schedule a meeting with the homeowner and obtain the homeowner’s signature on the Terms of Agreement following BN sign off.

f. Order, purchase, and store all materials necessary to complete the scope of work.

g. Provide for all tools and machinery necessary to complete the scope of work.

h. Provide for implementation and oversight of all home repair work.

i. Pull all necessary permits from City of Detroit’s Building Safety Engineering & Environmental Department (BSEED).

j. Submit any scope of work amendments for all homes for approval by BN.

k. Collect and submit all necessary documents for construction close out (i.e. final Certificate of acceptance from BSEED, operations and maintenance instructions, warranties, etc.) to the Bridging Neighborhoods Program and the homeowner upon the completion of each home repair

l. Manage and respond to all homeowner questions and complaints within two business days and seek to ensure homeowner satisfaction.

m. Contractor will provide an 18 month warranty on all workmanship in addition to any product warranties and be responsible for responding to participant warranty needs.

n. Ensure compliance with all contract requirements including insurance, permits & licenses, OSHA/Safety, and any other Michigan State or Detroit work requirements as necessary.

o. Complete final punch walk with homeowner and assigned BN staff member; if needed, complete follow-up punch walks with homeowner and assigned BN staff member until all punch items are completed satisfactorily.

p. Provide weekly and monthly reporting and other deliverables to BN.

q. Meet bi-weekly with BN staff to review project progress or more frequently as needed.

r. Be responsive to BN staff communications within 4 hours.

s. Contact the BN Housing Consultant assigned to each home with regards to issues contacting a homeowner.

t. Note that change orders will not be approved for any condition that was present and visible at the time when the Scope of Work is approved and agreed to by the homeowner.

u. Complete the work defined in this RFP in a timely manner and no later than September 30, 2026 with final billing being completed by October 30, 2026.

v. Complete the work defined in this RFP, as dictated by mutually approved Terms of Agreement. BN does not allow Respondents performing additional work for HRP homeowners unless it is separate and distinct from HRP work. If additional work is approved by the homeowner outside of BN’s Terms of Agreement, Respondent must complete BN work first, ensuring the project approved and funded by BN is separate and distinct from any project subsequently approved and funded by the homeowner.

w. Maintain a consistent cadence of work. The expectation for this project is that all work will be completed by 9/30/26 to allow for closing out lingering permit issues and invoicing by 10/30/26. Failure to meet this cadence can result in contract termination.

City Department Responsibilities

BN has the following responsibilities:

a. Provide property addresses for homes in the program and the homeowner name and contact information.

b. Provide the Terms of Agreement template that is to be signed by the homeowner giving consent to the scope of work provided by the selected Respondent and signed by the BN and the Respondent.

c. Approve and sign the Terms of Agreement prior to the Homeowner’s signature.

d. Obtain Homeowner’s signature for final inspection.

e. Assign a Housing Consultant to each home to assist with communication issues.

f. Assign a BN staff member to serve as the day-to-day point of contact for the program.

g. Assign a BN staff member to attend the final punch walk.

h. Meet bi-weekly with Respondent to review project progress or more frequently as needed.

Funding

This project is funded through an agreement with the Michigan Department of Transportation.

Points of Contact

Travis McAdory Construction Manager, Bridging Neighborhoods 313-378-5906 travis.mcadory@detroitmi.gov Submission Requirements

a. Provide a detailed fee schedule using the template attached to this RFP

b. Submit 3 references from previous similar work.

c. Submit examples of three projects of similar size and scope that have previously been completed.

d. Submit the following documents:

i. OSHA 10 Certification

ii. Builder’s License for firm and subcontractors’ licenses.

iii. Proof of bonding capacity

e. Three years of financial statements or tax returns in lieu of financial statements Rev. 2-2-25 image1.png