RFP #26-05 paving repairs contract

The Butts County Board of Commissioners issued RFP #26-05 for as-needed paving repair services throughout Butts County, Georgia, with sealed proposals due by 2:00 p.m. on October 16, 2025, at the Butts County Administration Office, Purchasing Department, 625 West Third Street, Jackson, Georgia 30233. The procurement encompasses comprehensive asphalt maintenance and repair services including full-depth and surface asphalt patching, crack sealing, milling and overlay, edge repairs, small-scale paving jobs, and traffic control, with all work performed on an as-needed basis under the direction of the Butts County Public Works Department and subject to Georgia DOT standards or Butts County specifications. Bidders must submit sealed proposals detailing hourly labor rates for all crew classifications (laborer, equipment operator, and foreman), equipment rates if applicable, material markup percentages on actual costs, and hourly or daily rates for traffic control and signage, with material receipts required to accompany all invoices. The evaluation criteria consist of competitive pricing (25 percent), experience and references (25 percent), availability and response times (15 percent), equipment and crew capability (20 percent), and proposal completeness (15 percent). Questions must be submitted to JoAnna Phillips, Procurement Coordinator, at jphillips@buttscounty.org no later than October 1, 2025, at 2:00 p.m., with the initial contract term spanning twelve months from the award date and options to renew for up to three additional one-year periods by mutual written consent. The selected contractor must maintain General Liability Insurance of $1,000,000 combined single limit per occurrence, Automobile Liability Insurance of $1,000,000 combined single limit per occurrence, and Worker's Compensation and Employer's Liability Insurance with bodily injury limits of $1,000,000, along with a Performance and Payment Bond equal to 100 percent of the total contract amount, with payment terms set at Net 30 days from invoice receipt.

The procurement documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or limitations on the types of organizations permitted to respond. South East Pavement, Inc. was announced as the selected contractor in an Award Notice dated October 17, 2025, indicating that the competitive solicitation process has been completed and the contract awarded. No specific budget range or award value is disclosed in the available documentation, though the contract structure is based on labor cost plus materials with compensation tied to actual work performed. All work must be pre-approved by Butts County Public Works prior to commencement, and the selected contractor must comply with OSHA standards, Georgia Security and Immigration Compliance Act requirements, and all applicable federal, state, and local regulations. The awarded contractor is required to submit two executed and complete contracts along with performance and payment bonds within thirty days of the award notification, provide a certificate of insurance naming Butts County as a certificate holder, and complete a vendor packet supplied by the county before the Board of Commissioners executes the final contract.