RFP 26-017 Canopy Upgrades - Construction Contractor

The Bibb County School District in Georgia is seeking a construction contractor for RFP 26-017, a comprehensive canopy upgrade project involving design, fabrication, and installation of new canopy systems at three schools: Ballard-Hudson Middle School, Southfield Elementary School, and L. H. Williams Elementary School. The project requires a turn-key construction approach with canopies matching existing structures in color and material, utilizing steel or aluminum with specific structural considerations including integrated gutter systems and appropriate roofing materials. Contractors must provide detailed proposals demonstrating company background, project team qualifications, safety records, licensing, insurance, cost estimates, and project timelines. The evaluation will be conducted on a 1500-point scale, with points allocated as follows: cost and value (500 pts), relevant experience and qualifications (400 pts), project approach and methodology (300 pts), project timeline (200 pts), and references and past performance (100 pts). Key dates include a pre-bid meeting on 10/09/2025 at 11 am EST, proposal submissions due on 10/23/2025 at 10:00 am EST, and potential board approval tentatively set for November, with the contract term being one year and the option of four renewals.

The district emphasizes utilizing minority and local businesses and maintains a drug-free workplace with non-discrimination policies. Contractors must provide specific insurance coverage, including Worker's Compensation, Employer's Liability Insurance, and Commercial General and Umbrella Liability Insurance with defined coverage limits. Bidders are required to complete several mandatory forms, including certification of E-Verify compliance, non-debarment status, and absence of collusive bidding practices. While specific budget ranges are not explicitly stated, the comprehensive technical requirements and multi-school scope suggest a significant infrastructure investment. The procurement process prioritizes selecting a contractor capable of meeting stringent technical specifications, ensuring compliance with building codes, and demonstrating high-quality construction standards. Vendors must be prepared to obtain necessary permits, schedule and pass inspections, provide site safety plans, and ensure full OSHA compliance throughout the project duration.