RFP 25-16 Employee Assistance Program Services (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is seeking qualified firms to provide Employee Assistance Program (EAP) services to its over 5,600 employees and their family members. The selected vendor will be required to offer a range of EAP services including 24/7 counseling, face-to-face and virtual counseling sessions, crisis response, and training tailored to the needs of SCCPSS' diverse workforce. The contract will be for an initial one-year term with the option to renew for two additional one-year periods. Proposals must include pricing for the initial term and renewal periods, and the District will not accept any price increases, fuel surcharges, or additional costs during the contract term. Offerors must meet minimum qualifications, provide references, and demonstrate financial stability, licensure, and insurance coverage to be considered responsible proposers. The RFP has a closing date of October 24, 2024 at 2:00 pm.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The current EAP provider is Lifestyle Management Resources, under contract since January 2018, with a pricing structure of $0.45 per employee per month. The RFP states that SCCPSS does not have any additional requirements for onsite training, health fairs, critical incident support, or webinars beyond what is requested on an as-needed basis. The RFP has an estimated annual value of $1.2 million, with the contract to be awarded to a single vendor, though SCCPSS reserves the right to designate primary, secondary, and backup vendors.