RFP 25-0010 USDA Commodity Processing Pizza

Beaverton School District 48J in Oregon has issued Request for Proposals (RFP) 25-0010 for USDA Commodity Processing Pizza services, seeking qualified vendors to process USDA Foods into finished pizza products for the District's National School Lunch and School Breakfast Programs. The procurement focuses on two primary pizza products: a 15.5-inch frozen cheese pizza with proof-and-bake whole grain crust and a 16-inch frozen cook-from-frozen cheese pizza with rising crust containing at least 51% whole grain. Proposers must meet specific USDA Child Nutrition Meal Pattern requirements, including calorie limits, sodium restrictions, and nutritional contributions. The non-mandatory pre-proposal conference will be held virtually via Microsoft Teams on December 12, 2025, at 2:30 PM PST, with proposals due by email to contracts@beaverton.k12.or.us no later than January 29, 2026, at 2:00 PM PST. Evaluation will utilize a Fee-for-Service value pass-through method, with pricing and compliance determining vendor selection, and proposers must provide detailed cost breakdowns, reference approved items, and demonstrate compliance with federal regulations including Buy American provisions.

The RFP does not explicitly specify set-aside designations or restrictions on respondent types, but vendors must maintain National Processing Agreements with USDA and State Processing Agreements with the Oregon Department of Education. Proposers are required to have satisfactory health inspections and maintain comprehensive insurance, including workers' compensation ($1,000,000), employer's liability, comprehensive general liability ($1,000,000 per occurrence), and professional liability ($1,000,000). The contract will be effective upon execution through June 30, 2027, with four optional one-year renewal terms available, serving approximately 41,000 students across 41 schools in northwestern Oregon. Order minimums are set at 2,500 pounds for products with shelf lives of 120 days or less and 5,000 pounds for products exceeding 120 days. While specific award value is not explicitly stated, the RFP indicates estimated annual servings of 375,644 for one pizza type and 406,948 for another, suggesting a substantial potential contract value. Liquidated damages of $100 per day will apply for late deliveries, and the District reserves the right to inspect facilities and conduct product testing.