RFP 22-01 IMESD Minisplit Ductless heating and Cooling Units

The InterMountain Education Service District (IMESD) in Pendleton, Oregon has issued Request for Proposal (RFP) 22-01 for the procurement and installation of ductless mini-split heating and cooling units across their facility. The project requires vendors to provide specified HVAC equipment, complete a comprehensive decommissioning and removal of existing roof-top units, and adhere to detailed equipment specifications outlined in the attached exhibits. A mandatory pre-proposal meeting is scheduled for September 28, 2022, with final proposals due on October 27, 2022. The project is structured in multiple phases, with substantial completion targeted for December 30, 2022 for phase 2 and January 31, 2023 for phase 3. Evaluation criteria will focus on cost, vendor references, proposal quality, and serviceability, with emphasis on technical capabilities and compliance with federal and state regulations. Proposers must demonstrate expertise in HVAC installation, ability to meet rigorous project timelines, and capability to work within a potentially federally grant-funded project environment.

While specific set-aside designations are not explicitly detailed in the provided documentation, the RFP includes standard contractual requirements such as prevailing wage obligations, performance bond provisions, and comprehensive insurance requirements. Potential respondents should be prepared to provide proof of licensing, technical competency, and financial stability. The project anticipates potential equipment cost escalations for items purchased in 2023, suggesting vendors should have flexible pricing mechanisms. Though a specific budget range is not disclosed, the complexity of the multi-phase HVAC replacement suggests a significant capital investment. Vendors must be prepared to comply with mechanics lien restrictions and demonstrate robust service capabilities. The procurement is specifically targeting HVAC contractors with experience in educational facility infrastructure upgrades, particularly those familiar with ductless mini-split technology and comprehensive systems replacement strategies.