RFP 20262020 Community Renewable Energy Project_Solar Electric and Battery Storage_Design Build

The City of Eugene, Oregon is issuing a Request for Proposals (RFP 20262020) for a design-build contractor to execute the Community Renewable Energy Project, a State of Oregon grant-funded initiative. The procurement encompasses the complete design, procurement, and construction of a 120-kilowatt AC solar photovoltaic array and 440-kilowatt-hour usable energy battery energy storage system (BESS) to be installed on two existing building structures at the City of Eugene Public Works Maintenance Division and Parks & Open Space Division campus located at 1820 Roosevelt Boulevard. The selected contractor will serve as the single point of contact and shall be responsible for preliminary and detailed engineering, permitting, equipment procurement, construction management, system commissioning, and performance guarantees. Key deliverables include achievement of construction start by September 21, 2026, and full system operational status by January 25, 2028, with documented milestones including contract execution, final design completion, equipment procurement, construction notice to proceed, mechanical completion, system commissioning, and owner training. Evaluation criteria are based on a 100-point scoring system assessing firm and project team qualifications (30 points), project understanding and approach (30 points), proposed project cost (25 points), and project experience and references (15 points). The non-mandatory pre-proposal conference is scheduled for March 26, 2026, at 1:00 p.m., with proposals due by April 15, 2026, at 2:30 p.m. Required qualifications include compliance with Oregon prevailing wage requirements and demonstration of an established employee drug testing program.

The procurement does not specify set-aside designations or restrictions limiting eligible respondents to particular enterprise categories. The contract is funded entirely through a $1,000,000 State of Oregon Community Renewable Energy Project grant, establishing the total project budget. The contractor must provide performance and payment bonds each equal to the contract price and maintain comprehensive insurance including $2,000,000 commercial general liability coverage and $2,000,000 professional liability coverage. The City will retain 25 percent of earned amounts until the contractor files certified prevailing wage statements with the Bureau of Labor and Industries. The contractor must guarantee minimum annual energy output of 175,700 kilowatt-hours, BESS capacity of 440 kilowatt-hours usable energy with 85 percent round-trip efficiency, and system availability of 98 percent annually. The contract term is two years with renewal options for up to three additional one-year terms upon mutual written agreement.