20262020_A2_Addendum 2.pdf

This is Addendum No. 2 to Request for Proposals 20262020 issued by the City of Eugene, Oregon for the Community Renewable Energy Project (C.R.E.P) Solar Electric & Battery Storage Design-Build project. The addendum addresses clarifications regarding the service equipment installation at Building 10, confirming that no battery feasibility study has been conducted prior to proposal submission. The solicitation timeline has been extended by one week, with the last date to request clarifications or submit protests moved to April 14-15, 2026, and the proposal due date extended to April 22, 2026, at 3:00 PM. The non-mandatory pre-proposal meeting remains scheduled for March 26, 2026, at 1:00 PM, with the Notice of Intent to Award anticipated no later than May 15, 2026. All other specifications, terms, and conditions from the original RFP remain unchanged.

The project encompasses the design, procurement, and construction of a 120-kilowatt AC solar photovoltaic array and 440-kilowatt-hour usable energy battery storage system to be installed at the City of Eugene Public Works Maintenance Division and Parks & Open Space Division campus. The selected design-build contractor will be responsible for preliminary and detailed engineering, permitting, equipment procurement, construction management, system commissioning, and performance guarantees, with construction start required by September 21, 2026, and full system operation by January 25, 2028. The contract is funded entirely through a $1,000,000 State of Oregon Community Renewable Energy Project grant, with the contractor required to provide performance and payment bonds equal to the contract price and maintain $2,000,000 commercial general liability and professional liability coverage. The contractor must guarantee minimum annual energy output of 175,700 kilowatt-hours, BESS capacity of 440 kilowatt-hours with 85 percent round-trip efficiency, and 98 percent system availability annually. Evaluation criteria include firm and project team qualifications (30 points), project understanding and approach (30 points), proposed project cost (25 points), and project experience and references (15 points), with the contract term set for two years with renewal options for up to three additional one-year terms.