RFP 2025-1152 Linen and Laundry Services

Texas Tech University (TTU) has issued Request for Proposal (RFP) 2025-1152 for comprehensive Linen and Laundry Services, seeking qualified vendors to provide commercial laundering and rental services for multiple campus departments. The procurement encompasses laundering TTU-owned linens including bed sheets, pillowcases, towels, and blankets, as well as uniform and shop towel rental services for various university operations. The contract will have an initial four-year term with potential for up to four one-year renewals, targeting service provisions for TTU's substantial housing infrastructure that supports over 8,500 student residents during fall and spring semesters and accommodates over 15,000 summer conference guests. Proposals are due by 1:00 PM Central on June 27, 2025, with an anticipated award recommendation in October 2025. Vendor qualifications include comprehensive uniform maintenance capabilities, ability to provide new employee uniforms, maintain high-quality standards, and offer flexible pricing with firm rates for the first 24 months and potential annual increases up to 3%. Evaluation criteria will likely include service capabilities, pricing structure, HUB compliance, and operational expertise in managing large-scale institutional laundry and linen services.

The RFP includes a significant Historically Underutilized Business (HUB) component, establishing a 26% HUB goal for services contracts and requiring vendors to submit a detailed HUB Subcontracting Plan demonstrating commitment to diverse business participation. Vendors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability. The contract is non-exclusive, allowing TTU to engage multiple vendors and purchase services from alternative providers as needed. Proposers are encouraged to leverage existing cooperative contracts with agencies like BuyBoard, E&I, and OMNIA, and provide competitive discount structures. While specific budget ranges are not explicitly stated, the scope suggests a substantial contract value given TTU's extensive campus infrastructure and service requirements. The university seeks vendors capable of handling significant weekly laundry volumes, implementing robust tracking and inventory management systems, and providing performance reporting and packaging/delivery of clean linens across multiple campus locations.