RFP 2025-0028 Periodic Automatic Replacement (PAR) Services for Environmental Service Items

The Savannah Airport Commission has issued Request for Proposal (RFP) 2025-0028 for Periodic Automatic Replacement (PAR) Services for Environmental Service Items at the Savannah/Hilton Head International Airport. The procurement seeks a qualified vendor to manage inventory and deliver environmental service items to two locations: the terminal building and airport warehouse, with a required PAR level for 21 different items including cleaning supplies and restroom consumables. Vendor qualifications include a minimum of 5 years of experience and potential requirement to obtain airport badges for delivery drivers, who will be subject to security background checks and physical inspections. The evaluation process will utilize a 100-point scoring system, with points allocated across demonstrated ability to perform services (25 points), quality of environmental service items (25 points), value-added services (20 points), pricing (15 points), responsiveness and clarity (10 points), and local/small business status (5 points). The proposal submission deadline is 5:00 PM EST on June 19, 2025, with a planned contract award by September 4, 2025, and an initial contract term of one year with potential annual renewals at the Executive Director's discretion.

The RFP allows vendors to bid on items they can provide, with the option to mark items as "not provided" without disqualification, and requires sample products for certain specified items. While no specific set-aside designations are explicitly mentioned, the scoring system includes a 5-point allocation for local/small business status, which might provide a slight advantage to such businesses. Vendors must register through the Bonfire Hub online platform (https://savannahairport.bonfirehub.com) and will not be accepted via email or mail. The Savannah Airport Commission reserves the right to reject any and all bids and waive informalities and irregularities in the received bids. Contact for vendor registration and bid submission questions is Christy Dixon at cdixon@flysav.com. While no specific contract value is mentioned, the comprehensive nature of the PAR services and the range of environmental service items suggest a potentially significant annual contract value. The Commission maintains the right to conduct best and final negotiations with selected vendors.