RFI-2602AM Health and Welfare Benefit Consulting and Brokerage Services

Gwinnett County Public Schools (GCPS) Human Resource Department issued a Request for Information (RFI) on February 27, 2026, for Health and Welfare Benefit Consulting and Brokerage Services, with submissions due by March 20, 2026, at 10:00 AM EST. This informational solicitation, issued solely for planning and information-gathering purposes and not constituting a commitment to procure services, seeks qualified service providers capable of supporting a school district with approximately 24,000 benefit-eligible employees. Respondents must demonstrate substantial experience working with K-12 school districts and large organizations exceeding 15,000 employees. Required services encompass comprehensive health and welfare benefit consulting and brokerage support, including annual renewal and negotiation management for disability programs, life insurance, Flexible Spending Accounts (FSAs), leave of absence and FMLA administration, COBRA administration, supplemental benefits, and Employee Assistance Programs. The RFI requires detailed submissions addressing general company information, account service capabilities, actuarial and financial support resources, legislative and compliance support, and compensation proposals. Additional deliverables include employee communications support during open enrollment and new hire onboarding, vendor issue resolution with documented performance metrics, benefits survey capabilities, analytical tools for plan management, actuarial resources, monitoring of legislative and regulatory developments, in-house legal advisory capabilities, and assistance with governmental form preparation and filing. Questions regarding the RFI must be submitted through the Euna Procurement Message Center no later than March 10, 2026, at 10:00 AM EST, with electronic submission and opening of responses conducted through Euna Procurement.

No specific set-asides, disadvantaged enterprise restrictions, or preferences are identified in this RFI. The incumbent consulting firm currently operates under a commission-based compensation structure, which GCPS prefers to maintain with a compensation cap, though the agency remains open to alternative arrangements and standard broker commissions for employee benefit products. GCPS anticipates outsourcing FMLA and leave management functions previously handled internally and seeks enhanced actuarial and financial analysis capabilities focused on plan design changes, forecasting, and industry benchmarking specific to comparable K-12 organizations. Current service delivery includes virtual support supplemented by on-site presence for large meetings, creation of all communication materials including compliance-related documents, and vendor liaison services for file feeds and troubleshooting. No specific contract value, detailed pricing terms, award date, site visit schedule, or bidders' conference has been established for this informational solicitation.